Yacht Sales Support & Closing Agent

Job Description

Job Description

Apex Marine, a division of Off The Hook Yacht Sales, is seeking a highly organized and proactive Sales Support & Closing Agent to join our Miami team.  If you thrive in a fast-paced, detail-driven environment and enjoy being the person who keeps complex deals moving forward, we'd love to hear from you.
Yacht Closings & Administration
• Coordinate all operational aspects of yacht closings from contract execution through final transfer
• Prepare, review, and track closing documentation, including purchase agreements, loan agreements, promissory notes, title documents, Coast Guard documentation, UCC filings, lien releases, payoff requests, and settlement packages
• Ensure all buyer, seller, vessel, lender, and compliance documentation is complete, accurate, and properly executed
• Monitor transaction timelines and proactively follow up on outstanding items to avoid delays
• Maintain accurate transaction files, closing checklists, and status updates throughout the closing process
Sales & Brokerage Support
• Provide administrative support to yacht brokers and sales leadership throughout the sales process
• Assist brokers with creating, updating, and managing vessel listings across company systems and third-party platforms
• Coordinate listing documentation, specifications, photography, pricing information, and marketing materials
• Support marketing efforts related to new listings, sold inventory, email campaigns, social media, and website updates
• Assist with CRM data entry, lead tracking, customer follow-up coordination, and sales reporting
• Help coordinate boat show logistics, events, and promotional activities
Coordination & Compliance
• Verify closing requirements are satisfied prior to disbursement
• Coordinate wire instructions, payoff requests, lien releases, and funding disbursements
• Confirm vessel ownership transfers, registration filings, and Coast Guard documentation are completed accurately
• Serve as a primary point of contact throughout the entire process
• Support process improvement initiatives that enhance operational efficiency and broker support
What You Bring
• 5+ years of experience in administrative, closing, sales support, transactional, title, finance, or operational roles
• Experience in yacht sales, marine lending, vessel documentation, luxury sales, automotive finance, or mortgage preferred
• Strong attention to detail with exceptional organizational and follow-up skills
• Ability to manage multiple projects, deadlines, and transactions simultaneously
• Strong written and verbal communication skills, with a high level of professionalism and discretion
• Proficiency with Microsoft Office (Excel, Word, Outlook), CRM systems, and marketing/listing platforms
What Makes You Great at This
• Extreme attention to detail and organizational discipline
• A sense of urgency, responsiveness, and a problem-solving mindset
• Ownership and accountability over your processes
• A customer-first attitude paired with professional, relationship-driven communication
• Comfort working independently and collaboratively in a fast-paced environment
About Apex Marine
Apex Marine is a division of Off The Hook Yacht Sales, bringing the same commitment to exceptional service and operational excellence to the Miami yacht market. Off The Hook Yachts is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We prohibit discrimination on the basis of race, color, religion, national origin, age, sex, sexual orientation, gender identity, disability, veteran status, or any other protected characteristic.
Apply Today
Ready to bring your closing expertise and sales support skills to Miami's premier yacht brokerage? Submit your resume to join the Apex Marine team.