Senior Labor Relations Specialist (Fully Remote)

FYI - For Your Information, Inc. is an SBA certified, Woman-Owned Small Business and GSA schedule holder that is a premier provider of Human Capital, Training, and Information Technology services. We have won awards for being a Great Place to Work and continue to make ground-breaking advancements. For four years in a row, we have been on Inc. Magazine's 5000 list and were recently named one of Inc.'s 2024 Mid-Atlantic Fastest Growing companies.

Position is contingent upon contract award.

Summary:

We are seeking an experienced Labor Relations Specialist to provide expert advisory services to management and HR partners across collective bargaining, contract administration, grievance and arbitration proceedings, and unfair labor practice matters. The ideal candidate brings a minimum of seven (7) years of federal labor relations experience and a proven track record representing management in negotiations and dispute resolution.

Responsibilities:

Strategic Labor Relations Consultation

• Provide expert LR expertise and guidance to management and HR partners/liaisons on bargaining obligations, impact & implementation (I&I), past practice, and union rights.
• Assess proposed management actions for duty-to-bargain implications and recommend risk managed paths (e.g., notice, bargaining, permissive topics).
• Assist with contract interpretation, grievance prevention, and strategies that uphold merit system principles and foster constructive relations.

Labor Management Relationship Building

• Establish and maintain effective relationships with labor organizations, supervisors, managers, and cross functional stakeholders.
• Facilitate regular labor management communication, including forums/committee meetings, and promote problem solving approaches (e.g., interest based techniques).
• Coach leaders on constructive engagement practices, communication norms, and maintaining credibility with bargaining unit representatives.
• Negotiations & Management Team Participation
• Serve as a management negotiating team member for CBA negotiations, mid-term bargaining, impact & implementation bargaining, and MOUs.
• Develop negotiation strategy: objectives, proposals, counter-proposals, costing, and trade-offs; prepare negotiation templates and talking points.
• Provide real-time LR advice ensuring positions are legally defensible, operationally feasible, and aligned with agency policy.
• Draft tentative agreements, maintain bargaining records, and support contract ratification and implementation planning.
• Ensuring Appropriate Union Consultation / Duty to Bargain
• Assure union is conferred with on appropriate matters by issuing timely notices, coordinating bargaining schedules, and documenting outreach efforts.
• Determine whether changes relate to conditions of employment; identify bargaining scope (substantive vs. 7I&I) and management rights considerations.
• Track bargaining timelines, responses, and good faith bargaining requirements; maintain defensible records for audits or litigation.

Grievances Administration & Arbitration Preparation

• Administer negotiated grievance procedures: intake, docketing, timeline control, and coordination of step responses.
• Coach management on grievance responses, settlement options, and case resolution best practices.
• Prepare management case files and serve as agency representative in arbitration-including witness preparation, exhibits, issue framing, and post hearing briefs.

Unfair Labor Practices (ULPs) & Third-Party Proceedings

• Draft responses to ULP charges (investigation, affidavits, legal sufficiency review), coordinate strategy with legal, and assist management in FLRA proceedings.
• Draft and assist in negotiability appeals, unit clarification petitions, and representation matters.
• Coordinate submissions and assist with other third-party forums (e.g., FSIP impasse proceedings, mediation).

Impasse Resolution & FSIP Coordination

• Identify potential impasse situations; initiate mediation and escalate to FSIP when appropriate.
• Compile bargaining history, unresolved issues, and agency positions; manage FSIP process steps and compliance with decisions.
• Consult with leadership on implementation strategies post FSIP resolution.
• Clarifications of Bargaining Unit & Unit Status Matters
• Conduct analyses for bargaining unit clarifications, exclusions, and case filings (e.g., supervisory, confidential, personnel, national security designations).
• Draft documentation for FLRA unit clarification petitions; coordinate interviews and evidence development.
• Maintain accurate unit status records and work with management on organizational changes that impact bargaining status.
• Contract Administration & Policy Implementation
• Interpret the collective bargaining agreement (CBA) for management; issue guidance, FAQs, and job aids to ensure consistent application.
• Monitor compliance with contract provisions; recommend process adjustments to meet contractual and statutory obligations.
• Assist with CBA roll-out activities: training, change management, and communication plans.

Case Development, Evidence Management & Records

• Build defensible LR case files (grievances, ULPs, arbitrations, negotiability cases): issue statements, affidavits, exhibits, timelines, and settlement records.
• Maintain secure case tracking; record milestones, deadlines, decisions, and outcomes.
• Ensure proper records retention and confidentiality standards.
• Stakeholder Coordination & Representation
• Partner with General Counsel, EEO, Employee Relations, Operations, and leadership to align LR strategy and execution.
• Prepare leaders and witnesses for hearings (arbitration, FLRA, FSIP) with clear case theory, testimony outlines, and risk considerations.
• Support settlement negotiations and implement agreements (training, policy updates, communications).

Training & Resources

• Design and/or deliver training for supervisors/managers on bargaining obligations, contract application, grievance handling, and effective union interactions.
• Provide assistance with documentation, communication, and early dispute resolution to reduce litigation exposure.
• Maintain templates and toolkits (notice letters, bargaining agendas, grievance response formats, arbitration prep checklists).

Required:

• Minimum of seven (7) years of experience providing expert labor relations advisory services to management on issues involving grievances, arbitration, collective bargaining, and dispute resolution; interpreting and applying Federal labor relation laws, regulations, case law, and guidance to develop policy positions and recommendations; representing management in negotiations or discussions with union officials on sensitive or high-impact labor relations matters; and analyzing labor relation issues and developing strategies or program improvements to support organizational goals.

FYI's Benefits/Incentives: What is in it for you?

• Opportunity to work a hybrid work schedule
• A knowledgeable, high-achieving, diverse, experienced, and fun team.
• The chance to be part of a rapidly growing company and the next success story.
• A competitive base salary with a loaded benefits package plus 401K.
• Tuition/education assistance, personal computer allowance, pet insurance.