Operations Coordinator
Confidential
Job Description
Job Description
Schedule: Monday–Friday, 9:00 AM–6:00 PM
Employment Type: Full-Time
Job Summary
We are looking for a motivated and organized Operations Office Coordinator to join our team. This is a great opportunity for someone who enjoys staying organized, communicating with people, solving problems, and learning how a service-based business operates.
The Operations Office Coordinator will support the daily operations of our employees, clients. and office staff to help ensure that services are scheduled, completed, and properly documented.
Responsibilities
- Assist with daily scheduling and coordination of employees.
- Help assign and update cleaning jobs and employee schedules
- Communicate with employees regarding schedules, assignments, and changes
- Follow up on missed, incomplete, or rescheduled services
- Communicate with management regarding scheduling and service-related questions
- Enter and update information in company software and systems
- Monitor schedules and make adjustments when needed
- Ensure Daily call outs, vacation, and Leaves are properly covered.
- Assist the Operations Manager with daily administrative tasks
- Review work orders, tickets, and service information for accuracy
- Help resolve scheduling and operational issues
- Maintain organized records and spreadsheets
- Communicate important updates between the office, employees, and management
- Perform other administrative and operational duties as needed.
Qualifications
- Previous office, administrative, customer service, or operations experience is a plus, but not required
- Strong organizational and time-management skills
- Comfortable using email, Microsoft Office, and/or Google Workspace
- Ability to learn new software and company systems quickly
- Strong communication and follow-up skills
- Ability to multitask and prioritize in a fast-paced environment
- Detail-oriented and dependable
- Professional and positive attitude
- Ability to work independently and as part of a team
- Bilingual English/Spanish is a requirement
Vacancy posted 5 days ago
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