Part Time School Coordinator

Job Description

Job Description

Title : Front Desk &  School Coordinator 

Location: Cupertino / Los Altos (Occasional support across sites)

Type: Part Time | 15–30 hrs/week / Full Time ( 40 hours )  (Tuesday–Sunday)

Compensation:  $18–$25/hour (Based on experience)

Position Summary

Think Academy is seeking a reliable, detail-oriented, and service-minded  Front Desk &  School Coordinator to support daily administrative tasks, front desk services, and basic classroom operations. This role ensures smooth campus functioning by helping with check-ins, material preparation, printing, supplies, and parent communication.It is ideal for someone who enjoys helping families, keeping things organized, and supporting the teaching team in a fast-paced educational environment.

Key Responsibilities

Administrative & Operational Support

• Assist with daily office tasks, including printing, filing, material preparation, and basic data entry. 
• Manage supply organization: monitor inventory, restock classroom materials, and prepare teaching kits. 
• Support logistics such as equipment setup, classroom readiness, and maintaining a clean, organized workspace. 
• Help coordinate campus resources during peak times (weekends, special programs, etc.). 

Front Desk & Customer Service

• Serve as the first point of contact for parents, students, and visitors with a friendly, professional attitude. 
• Support check-in processes, class reminders, and general parent inquiries. 
• Assist with student gift redemption, merchandise distribution, and prize inventory. 
• Provide basic program information and guide families to the appropriate staff members when needed. 

Academic & Campus Support

• Help prepare printed materials, worksheets, and classroom supplies for teachers. 
• Support tracking of attendance, class handouts, and post-class procedures. 
• Assist with weekend programs, camps, competitions, or open-house events with simple on-site tasks (sign-in, materials table, classroom setup). 
• Maintain tidy and welcoming learning spaces across campus. 

Qualifications

• Strong communication and customer service skills; enjoys working with families and students. 
• Organized, dependable, and attentive to detail. 
• Able to multitask and stay calm in a busy environment. 
• Experience in administrative work, retail, hospitality, or education support is a plus. 
• Able to work weekends and evenings based on program schedules. 

What We Offer

• A supportive team environment with clear workflows and training. 
• Opportunities to grow into academic operations, customer support, or campus coordination roles. 
• Exposure to professional educators, fun learning programs, and a mission-driven culture focused on student success.