Administrative Coordinator, Student Services

Administrative Coordinator, Student Services

Mitchell Hamline School of Law is seeking to hire an Administrative Coordinator for the Student Services department. This position will be a first point of contact for students, faculty and staff seeking assistance, and provide administrative support to the Student Services department. In collaboration with key constituencies, this position will be responsible for event planning and coordinating the logistics of student services as directed by the Dean of Students.

Essential Duties and Responsibilities:

• Serve as a first point of contact for students, faculty, and staff seeking assistance from the Student Services department.
• Assist with student communications including docket, website, student portal, and campus connect announcements.
• Event planning and execution including logistics for key events such as in-person preparation and capstone sessions, week 1 (formation week), commencement and related receptions, and student organization events.
• Support administration of exams including midterms, finals, and other assessments.
• Coordinate the administrative functions of the department including supporting program coordinator with student bar association and student organization administrative needs, recommending and documenting departmental procedures, providing administrative support to the department and department staff, maintaining a clean and organized department, ordering office supplies, providing word-processing and/or other electronic media support, scheduling and maintaining calendars, scheduling and pre-screening appointments, maintaining files and records, handling routine and complex correspondence, and providing project assistance as requested.
• Attend school-wide staff meetings and serve on school-wide committees as appropriate.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Strong communication skills including oral, active listening, and written.
• Strong organizational skills and ability to multi-task.
• Ability to exercise a moderate to high degree of independent judgment.
• Strong project management skills including the ability to handle multiple projects simultaneously and within established time constraints.
• Ability to establish work priorities.
• Personal computer and software skills, including basic Windows, intermediate spreadsheet, intermediate word-processing, intermediate presentation, intermediate calendar systems, e-mail and internet.
• Strong customer service skills.
• Ability to interact with a wide variety of individuals.
• Ability to create a welcoming and belonging environment.
• Close attention to detail.

Minimum Qualifications:

• Associate's degree and minimum of three years' experience working in an administrative support role or an equivalent combination of education and experience.

Preferred Qualifications:

• Event and/or meeting planning experience.
• Associate's degree in business, office management or a related field.
• Additional years of relevant experience, higher education or similar preferred.
• Bachelor's degree obtained through a formal four-year program.

Pay Range:

The anticipated pay range for this position is $22.00 - $28.00 hourly, depending on qualifications and experience.

Benefits:

• Health insurance
• Dental insurance
• Life/AD&D insurance (MHSL pays for)
• Optional Life Insurance
• Disability Benefits (MHSL pays for)
• Generous Holidays and Winter Break
• 403(b) Retirement plan (Generous MHSL match)
• Employee Assistance Program (EAP)
• Competitive compensation package

To apply, please submit resume. Review of applications will begin immediately and will continue until the position is filled or otherwise closed at the School's discretion.

Mitchell Hamline School of Law does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor.

Notice of Nondiscrimination re: Title IX Sex Discrimination

Mitchell Hamline School of Law prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions about sex discrimination or harassment to the Title IX Coordinator. The notice of nondiscrimination and information about reporting concerns is located on our website.