Digital Records Specialist

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What Success Looks Like In This Job

Mission:

To be a reliable and proactive agency that protects and serves the community equally

Vision:

To provide a trusted and respected service to our community through strong leadership, professionalism, and innovation.

Values:

Dependability, Collaboration, Compassion, Unity Under general supervision, performs technical and administrative law enforcement work in the control and disposition of collected body worn camera and in-vehicle camera evidence for the Sheriff's Office. Work involves the management of all digital records, evidence media, and inventory maintenance of digital evidence in addition to managing all open records requests and subpoenas received by the Sheriff's Office.

Examples of Duties for Success

• Adheres to the statutory requirements for the access and dissemination of all criminal justice records and all legal issues associated with dissemination
• Processes and coordinates all incoming subpoenas, and open records requests (CCJRA/CORA) for the Sheriff's Office in accordance with the required time lines
• Upload misdemeanor and traffic video evidence to the DA's office through their e-portal
• Collect money for processing open records requests, or dissemination of any digital video evidence
• Ability to handle numerous tasks at one time and be able to complete each task with accuracy
• Maintains confidentiality of information consistent with applicable federal and state laws
• Receives and retains inventory, storage and retention of digital records and evidence media
• Audits digital records and evidence media to ensure proper categorization and retention
• Catalogues, copies, reproduces, redacts, cuts, dubs and distributes digital records and evidence media using computer software and web applications in accordance with department policies and procedures
• Electronically enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, database, or other computer programs
• Provides technical support to department personnel, attorneys and community members in the review of released or transferred digital media
• Performs administrative duties and compiles data for periodic reports of digital media inventory, ensuring completion by specified deadlines and in accordance with established goals and objectives
• Monitors and initiates digital media disposition upon review of court disposition orders, statutes of limitations and records retention policies
• Testifies in criminal or civil court or other public hearings to verify the integrity of digital records and evidentiary media collected or protocols followed for collection and redaction in order to authenticate such media
• Performs other duties as assigned

Qualifications for Success

• Proficient in Data Entry
• Experience in Law Enforcement or Criminal Justice is preferred
• Must be able to work shift
• High School Diploma or equivalent; Bachelor's Degree is preferred
• Experience in customer service
• Experience in digital records and evidence media

More Qualifications for Success

SPECIAL NOTE : For all applicants, this is a reminder of the original job posting where it stated: “Applicants may be excluded from further consideration at any point in the hiring process. By Sheriff's Office policy, the reasons why an applicant is not selected for hire will not be discussed with the applicant. There is no flexibility with this policy. If an applicant receives notice of elimination from the hiring process, it simply means the applicant's qualifications do not fit the Office's needs at this time. This determination does not preclude the applicant from applying to other agencies.”