Administrative Assistant
Westchester Medical Center
Job Summary : An Administrative Assistant works to ensure that the daily operations of the clinic, doctor's office, or hospital in which they serve function as smoothly as possible. They must engage in a wide variety of administrative support functions to one or more departments or managers. Responsibilities:
Other: Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point). Special Requirements:
- Acts on behalf of and conserves an executive's time by attending meetings, reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
- Promptly and efficiently manages incoming phone calls by screening and/or directing incoming calls to the appropriate party.
- Receives, greets, and directs patients and guests, in person or via telephone.
- Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external parties.
- Prepares, edits, and keeps detailed logs of correspondence, reports, contracts, presentations.
- Makes travel, meeting, and special event arrangements; creates and organizes travel itineraries.
- Anticipates and prepares materials needed by the team for meetings, correspondence, appointments, etc. that may include privileged and confidential information.
- Processes expense reports and supporting documentation.
- Maintains inventory of office supplies by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
- Maintains a professional appearance and a clean, safe environment.
- Respects patients by recognizing their rights; maintaining confidentiality.
- Utilizes technology, including specialized software as applicable, to maximize productivity.
- Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports.
- Develops and maintains electronic files as necessary.
- Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner.
- Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties.
- Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
- Other duties as assigned.
Other: Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point). Special Requirements:
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Administrative Assistant in Valhalla, NY vacancy
$30.94k
...President for Research {OVPR). This position will be primarily assisting the VP with day-to-day operations, managing the VP's calendar... ...records, event organizing with the Coordinator, and other administrative tasks as needed. This position does not offer remote or hybrid...SuggestedFull timeTemporary workApprenticeshipWork at officeLocal areaImmediate startFlexible hoursShift workTouro University
Valhalla, NY4 days ago$30.94k
...Vice-President For Research Assistant Reporting to the VP for Research and team to accomplish the goals of the Office of the Vice... ...maintaining records, event organizing with the Coordinator, and other administrative tasks as needed. This position does not offer remote or...SuggestedFull timeWork at officeNew York Medical College
Valhalla, NY5 hours ago$53k - $57k
...compassionate care to more than 20,000 people of all ages and backgrounds throughout the county. We are currently seeking an Administrative Assistant to join our team at the Trager Lemp Center for Trauma and Resilience (TLC) program. In this role, you will be responsible...SuggestedFull timeFlexible hoursWestchester Jewish Community Services
Hartsdale, NY2 days ago- Job Description Performs diversified clerical duties related to the operational needs of the office/department. Job Responsibility Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting ...SuggestedHourly payPart timeWork at office
$30.94k
...Job Title Assist the researchers with all aspects of conducting clinical research. Job Description This includes proficient computer skills and knowledge of programs. Communication is very important for managing subjects and updating investigators. Monitoring...SuggestedWork at office- ...Job Opportunity An international company is seeking a bilingual Japanese administrative assistant in White Plains, NY. Supports administrative functions, including clerical duties. Manages senior management's agendas and travel. Serves as a contact for Houston office,...
BizTek People
White Plains, NY1 day ago - ...Job Opening We are seeking a Part-Time Administrative Assistant to support our school office operations. The role involves a variety of administrative tasks including drafting documents in Japanese and English, communicating with parents (primarily in Japanese) via...Part timeSummer workSummer holidayWork at officeRemote workMonday to FridayFlexible hours3 days per week1 day per week
BizTek People
Purchase, NY4 days ago - Westchester Medical Center Health Network is seeking a Senior Access Center Ambassador in Hawthorne, NY. This role serves as the primary contact for patients, managing a high volume of calls and ensuring efficient scheduling and communication. The ideal candidate will ...Work at office
Westchester Medical Center Health Network
Hawthorne, NY7 hours ago - You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients. Job Summary Our client is seeking a skilled Surgery Scheduler to coordinate, book, and schedule surgical procedures. The primary goal...Full timeTemporary workLocal areaMonday to Friday
Medix
West Harrison, NY1 day ago $113k - $155.1k
...Summary Assists in the daily management and coordination of the planning of NYPA's overall operations projects and programs, which may include: schedule management and review, resource and cost plan maintenance, work order creation, and other specified duties. The Planner...Work experience placementWork at officeNew York Power Authority
White Plains, NY1 day ago- ...Our company are actually searching for a hard-working and detail-oriented individual to become the next Administrative Associate to our Managing editor, for 16 weeks. Our visually-driven magazine is dedicated to posting special interviews along with the absolute most...Part timeFreelanceInternshipWork at officeRemote work
Jobsultant Solutions
Yonkers, NY9 days ago - ...Personal And Administrative Assistant Help us accelerate the growth of our expanding medical services firm! The Personal and Administrative Assistant will play a pivotal role in supporting the CEO and ensuring the seamless operation of many important functions. This...For contractorsFlexible hours
Neuro Alert
White Plains, NY1 day ago - ...seeking a detail-oriented and motivated Product Marketing / Marketing Assistant to support our product marketing, sales, and supplier management teams. This role will assist with product line administration, supplier information, marketing updates, customer presentations,...Full timeWork at office
All Tech Electronics
Hawthorne, NY9 days ago $93.84 per hour
...23 Job Description: Westchester Community College seeks non-credit health adjuncts to teach a contextualized Certified Nursing Assistant (CNA) course. Adjuncts may teach all or part of the lecture and laboratory practice training and will assist with delivery of the...Hourly payWork experience placementSUNY Westchester Community College
Valhalla, NY3 days ago$21.3 - $26.15 per hour
Job Description Essential Functions and Job Responsibilities: # Coordinates surgical/procedural scheduling and booking for assigned physician(s) # Coordinates patient preparation for surgical or other procedures including both pre and post-op appointments # Confirms...Hourly payContract workWork at office$50k - $60k
Position Overview A growing multi-specialty surgical practice is seeking a Surgical Scheduler to coordinate surgical procedures, physician schedules, and patient appointments. This role serves as a key liaison between patients, providers, hospitals, and clinical teams...$60k - $80k
...deadlines. Prepare and process invoices and invoice memos. Draft and send correspondence with transcripts to clients and counsel. Assist attorneys with scanning, copying, and printing documents as needed. Set up devices for attorneys for virtual meetings and court proceedings...Work at officeMartin Clearwater & Bell
White Plains, NY3 days ago- Administrative Assistant To work in fundraising department. Must have strong computer skills, strong communication skills and a college degree. Phaxis
$28 - $37 per hour
## Executive Administrative AssistantApplylocations: Cairo Diagnostics NYtime type: Full timeposted on: Posted Todayjob requisition id: REQ... ...$28-$37**Position Summary:**An Executive Administrative Assistant for a Laboratory plays a specialized role, balancing high-level...Full timeWork at officeLocal areaMonday to FridayShift workAmerican Esoteric Laboratories
White Plains, NY1 day ago$60k - $80k
...Legal Assistant / Office Assistant Location: New City offices (1-2 days) and White Plains (rest of the week) Job Type: Full-Time Schedule... ...client experience. This position involves a combination of administrative and clerical duties in a dynamic and client-focused...Full timeWork at officeFlexible hoursTBG | The Bachrach Group
White Plains, NY4 days ago- ...Graphics department and the print media department as an Admin Assistant for Ad Sales & Partnerships . Additionally, the Assistant... ...track the fulfillment of contractual game obligations and other administrative needs of the Ad Sales Department. This is a non-exempt, part-...Part timeWork at officeRemote workFlexible hours
Workoo Technologies
Yonkers, NY9 days ago - ...records management program to ensure compliance with established standards.Oversees and monitors the work schedules of the Administrative Assistant positions (I-III) to ensure adequate coverage at all times. Provides input on the annual performance evaluations of the...Temporary workWork at officeRelocation
Easy Recruiter
Yonkers, NY9 days ago $34.82k - $51.95k
Req Number 194333 Job Description Performs diversified clerical duties related to the operational needs of the office/department. Job Responsibility Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence...Hourly payWork at officeNorthwell Health
Harrison, NY4 days ago$60k - $70k
...Executive Administrative Assistant We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide administrative support to our President/CEO and the Executive Team. The EAA will manage a wide range of advanced administrative and...Kobrand Corporation
Purchase, NY13 hours ago- ...Job Title Administrative Support Job Description Performs diversified clerical duties related to the operational needs of the office/department. Job Responsibility Performs diversified clerical duties which may include, but are not limited to: Typing...Work at office
FlexStaff Careers
Harrison, NY4 days ago $20 per hour
...Administrative Assistant / Front Office Administrator St. Barnabas Elementary School Reports To: Principal Location: St. Barnabas Elementary School Schedule: Full-Time, Monday–Friday, 7:30 AM – 3:30 PM (35 hours per week) Compensation: $20.00/hour Position...Full timeWork at officeMonday to FridayCatholic Schools in the Archdiocese of New York
Yonkers, NY2 days ago$52.68k - $65.86k
...Courthouse in White Plains, New York. The incumbent selected to fill this position will report to the Assistant to the Clerk and provide clerical and administrative assistance to the White Plains Record Room, Pro Se Intake Unit, and Finance Unit at the White Plains District...Permanent employmentWork experience placementWork at officeRemote workFlexible hoursUnited States Courts
White Plains, NY13 hours ago- ...Administrative Assistant Remote Role Immediate need for an Operations Assistant that will be responsible for a variety of detail oriented responsibilities that are of high importance to efficient operations of this fast growing chemical distribution company. This position...Immediate startRemote workWork from home
Easy Recruiter
Yonkers, NY1 day ago $20 - $28 per hour
...Job Type Full-time Description Administrative Assistant - Outpatient Services Chappaqua, NY About the Position: The Administrative Assistant for Outpatient Services serves as the operational and front-desk foundation of the outpatient...Hourly payFull timeWork at officeShift workMountainside Treatment Center
Chappaqua, NY2 days ago$65k - $80k
...Providing daily and weekly sales figures Managing calendars, appointments, and placements of crews Providing additional general administrative support as necessary Qualifications Excellent telephone manner and customer service skills are necessary Strong...Full timeEmerald Tree Care & Shrub
New Rochelle, NY5 hours ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!
Related searches
- administrative office technology Valhalla, NY
- administrative Valhalla, NY
- administrative clerical Valhalla, NY
- administrative support Valhalla, NY
- confidential administrative support Valhalla, NY
- administrative & business operations Valhalla, NY
- administrative assistant police department
- temporary administrative assistant receptionist
- aviation administrative assistant
- trust operations assistant