Office Manager

Job Description

Job Description

Robert Half Contract Finance and Accounting is looking for a highly organized Office Manager to help keep daily business operations running smoothly in Reno, Nevada. This contract-to-permanent opportunity is ideal for someone who enjoys creating structure, supporting leadership, and improving administrative workflows in a collaborative, service-focused environment. The person in this role will contribute across office coordination, bookkeeping support, vendor communication, billing administration, and documentation management while helping the business operate more efficiently. You will play a visible role in strengthening accountability, consistency, and follow-through across the organization.

Responsibilities:

• Oversee daily office activities and act as a key point of coordination for administrative and operational needs across the business.

• Review technician time entries and related paperwork, follow up on missing information, and help ensure records are complete and submitted on schedule.

• Manage calendars, meeting arrangements, and team coverage planning to support smooth day-to-day operations.

• Track recurring deadlines such as insurance renewals, compliance requirements, filings, and other time-sensitive administrative obligations.

• Enter receipts, expenses, and supporting financial records into QuickBooks and assist with accurate bookkeeping documentation.

• Support invoicing and billing tasks by reviewing ticket details, organizing backup materials, and helping maintain accurate client records.

• Maintain well-organized digital and physical files so documents are easy to access, update, and audit when needed.

• Communicate with vendors regarding services, invoices, and payment follow-up while helping maintain strong working relationships.

• Monitor open action items, reinforce follow-through, and assist leadership with special projects and operational process improvements.

This is a hybrid opportunity, you must be local to the Reno area, if interested please apply today or call Keisha at View phone number on ziprecruiter.com for immediate consideration

• At least 5 years of experience in office management, operations support, bookkeeping, dispatch, or business administration.

• Hands-on experience using QuickBooks for financial entry, recordkeeping, or related accounting support tasks.

• Proficiency with Microsoft Office applications, including tools used for scheduling, communication, and documentation.

• Strong organizational skills with close attention to detail and the ability to keep multiple processes on track.

• Effective written and verbal communication skills for working with leadership, technicians, vendors, and clients.

• Ability to adapt to shifting priorities and manage competing deadlines in a fast-paced environment.

• Valid driver’s license and reliable transportation.

• Experience in a small business, managed services, field service, engineering, or similar operational environment is preferre