HCSS Contract Associate (Webster / Partial Remote)

Location: Webster, TX. This position offers a hybrid work arrangement, with partial remote work based on business needs. The Contract Associate is responsible for managing a portfolio of low‑to‑moderate‑risk contracts throughout the contract lifecycle. Working under the direction of the Contract Manager, this position supports institution‑wide supply chain contracting initiatives, price files, and GPO data management while ensuring compliance with applicable laws and UTMB policies. Essential Job Functions Oversee and prepare contract documents from initial stages through execution for low to moderate-level contracts. Review, negotiate, draft, revise, and amend contracts to ensure compliance with State of Texas, UT System, and UTMB rules and regulations. Ensure contract documents and records are complete, organized, and audit‑ready in compliance with applicable laws and institutional policies. Participate in the development and fulfillment of contract requirements. Support data management efforts, including maintaining price files and producing reports to track contract compliance, performance, and savings. Perform routine information gathering and reporting. Assist with investigating and resolving contract‑related issues. Coordinate work across departments and act as liaison between UTMB and subcontractors to support contract fulfillment. Electronically maintain contracting files, records, and documentation. Monitor contracts throughout their lifecycle, including renewals, amendments, and terminations. Communicate contract information clearly to stakeholders and assist with resolving inquiries. Perform all other duties as assigned within the Contracting team. Marginal or Periodic Functions Participate in UTMB Supply Chain process improvement projects. Participate in UT Alliance and GPO activities. Provide local and State reporting support. Knowledge, Skills, and Abilities Strong analytical and organizational skills with the ability to review, draft, and revise documents accurately while managing multiple deadlines. Clear and professional verbal and written communication skills for collaboration with internal departments and external vendors. Proficiency in Microsoft Office Suite and ability to learn contract management systems and supply chain tools. Strong documentation and record management skills to maintain electronic files and ensure regulatory compliance. Problem‑solving ability to investigate and resolve contract‑related issues efficiently. Strong attention to detail to ensure compliance and data accuracy. Basic negotiation skills with ability to support contract revisions under guidance. Ability to work effectively in a collaborative environment. Ability to prioritize work across multiple deadlines. Education and Experience Minimum Qualifications Two years of experience in a business or professional setting, or an equivalent combination of education and relevant experience. Preferred Qualifications Bachelor's Degree. Licenses, Registrations, or Certifications Required Must obtain C.P.S.M., C.P.P.B., C.P.P.O., CTCM, or an equivalent nationally recognized certification acceptable to UTMB within 18 months of appointment. Supervision Received: Contract Manager with oversight by Director of Contracting and Purchasing. Given: None. Decision Making Responsibility Makes routine decisions related to administration and monitoring of low‑to‑moderate risk contracts within established guidelines. Escalates complex or high‑risk issues as appropriate. Working Environment and Equipment Standard office environment using standard office equipment. HCSS is the in‑house staffing agency for UTMB; therefore, this position is not eligible for TRS benefits. However, employees do have the opportunity to participate in the 401(k) retirement plan offered through HCSS. #J-18808-Ljbffr UTMB Health