Part-Time Administrative Assistant
Pop-Up Talent
Part-Time Administrative Assistant
Santa Clara, CA 95054 (Onsite)
SUMMARY:
KEY RESPONSIBILITIES:
QUALIFICATIONS:
We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.
req26-00562
Santa Clara, CA 95054 (Onsite)
- 20 hrs./ week
- 6-month contract
SUMMARY:
- We're seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support our Senior leadership team while reporting directly to the HR department. This role will play a critical part in keeping our leadership team running efficiently managing their schedules, expenses, and meeting logistics
KEY RESPONSIBILITIES:
- Manage and maintain calendars for leadership team members, including scheduling meetings and resolving conflicts
- Process and track business expense reports and reimbursements accurately and on time
- Order meals, refreshments, and other logistics for on-site and off-site meetings
- Act as a point of contact between senior leadership, other departments, and external stakeholders with professionalism and discretion
- Assist with special projects and initiatives as assigned
QUALIFICATIONS:
- Bachelor's degree preferred; equivalent experience considered in lieu of a degree
- At least 3+ years of experience providing administrative support is a plus
- Exceptional organizational skills and ability to manage multiple priorities in a fast-paced environment
- Strong attention to detail, judgment, and confidentiality
- Proficiency with Microsoft Office Suite; familiarity with expense and travel management systems (e.g., Workday, Egencia) preferred
- Excellent communication skills-both written and verbal-and a professional demeanor
We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.
req26-00562
Vacancy posted 1 day ago
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