Business Support Office Administrator

Job Description

Job Description

FUNCTIONAL ROLE:

We are looking for a dependable individual who thrives in a fast-paced environment, enjoys working with a team, and can manage multiple responsibilities while maintaining accuracy and efficiency.

This individual is responsible for a variety of duties in support of the functional areas of Sales, Operations and Finance. The individual will contribute to a positive team atmosphere and follow policies and guidelines in a consistent manner. This position provides day-to-day
assistance to the President and may include duties ranging from customer
contact to human resource involvement requiring the strictest confidentiality.

DUTIES AND RESPONSIBILITIES:

·   Answer and screen incoming phone calls and emails.

·   Complete customer invoicing on a daily basis.

·   Arrange, organize order shipment. Includes paperwork, logistics arrangements, notifications and invoicing as required by the customer purchase order.

·  Track outstanding paperwork, follow up on pending items, and ensure deadlines are met.

·  Coordinate communication between internal departments, vendors, subcontractors, and customers.

·  Open and distribute incoming mail.

·  Distribute weekly, payroll checks.

·  Assist the Quotations, Specialist in typing, copying, filing and submitting customer RFQ’s.

·  Enter Restoration work into the Private Ticket Orders database. Maintain the database as orders are completed and payments received.

·  Assist with Contract Review, Order Entry and Route Control.

·  Perform the steps necessary as defined in the Collections SOP to call and collect on past due A/R.

·  Enter A/R receipts into Visual Shop and QuickBooks ERP systems.

·  Make remote deposits of all A/R receipts.

·  Issue Monthly Statements to all A/R accounts.

·  Collect operational data for the Weekly Management Flash Report, preparing the KPI metrics.

·  Assist in the Purchasing function as requested.

·  Complete Grant Requests and Applications to the State of New York and Federal programs at the request and direction of the President.

·  Answer phones and keep the messaging current.

·  Serve as backup IT on-site designate.

·  Complete customer surveys to maintain good standing with all purchasing and quality
systems.

·  Assist with general office duties and additional administrative tasks as needed.

REQUIREMENTS:

Education:

· Bachelor’s Degree in Human Resource Management, Business or equivalent work experience in
Administration or Office Management

Experience & Qualifications:

·  Minimum of 4 years’ experience in an office environment serving as personal assistant
or office manager. Includes customer service, secretarial or administrative roles.

·  Experience using Adobe Acrobat and managing electronic documents.

·  Ability to work independently, take initiative, and follow through on assignments.

·  Strong problem-solving skills and willingness to learn.

·  Ability to work effectively in a team-oriented, fast-paced environment.

Want to come join an established that has been around for 97 years? A Successful, long standing company who services many sectors, such as aerospace, military, automotive, space, medical, machining, restoration and so much more. With over 30 different finishes and services such as nond-destructive testing, painting, anodize, electroplating, polishing, sateening, grinding and more. There are endless opportunities to grow and excel within the company. Nassau Chrome offers long standing careers to employees who want to be a team player, and take pride in their work. Everyday is a new challenge, a new job and different work – not mundane or repetitive.

Company Description

Want to come join an established that has been around for 97 years? A Successful, long standing company who services many sectors, such as aerospace, military, automotive, space, medical, machining, restoration and so much more. With over 30 different finishes and services such as nond-destructive testing, painting, anodize, electroplating, polishing, sateening, grinding and more. There are endless opportunities to grow and excel within the company. Nassau Chrome offers long standing careers to employees who want to be a team player, and take pride in their work. Everyday is a new challenge, a new job and different work – not mundane or repetitive.