Export Contract Administration Specialist

Thank you for your interest in joining our team! We hire right, train smart, empower our employees to make decisions, and provide ample opportunities for growth and ultimate success. At ZGC, we are setting the standard and are the premier supplier of quality grains for export markets. Zen-Noh Grain Corporation (ZGC) was formed in 1979 to accomplish the goal of establishing a safe and stable supply of U.S. corn, milo, soybeans, and other U.S. food supplies. ZGC is a U.S. subsidiary of ZEN-NOH, the largest agricultural cooperative association in Japan. We operate a grain and oilseed export terminal in Convent, Louisiana, which is the highest-handle grain export terminal in the U.S. In recent years, we have expanded our grain origination and export footprint with joint ventures in Brazil, Canada and Hong Kong. In addition to grain trading, we operate a forage processing and export business headquartered in Washington. Take ownership of export contracts by ensuring accuracy, validating key details, tracking revisions, and supporting compliant end-to-end execution from contract creation through shipment and invoicing while helping drive process improvement and data integrity. This job is primarily responsible for supporting export execution by ensuring accurate entry, maintenance, and documentation of export contracts. Responsibilities include, but are not limited to, processing contract details, amendments, and related documentation based on trader instructions, while maintaining audit-ready records and standardized contract data. This job partners with trading, legal, and execution teams to ensure contract accuracy and compliance with established procedures. In this job, you will: Input, create and maintain export contracts and amendments based on information provided by traders. Track and document contract revisions and approval status. Validate contract data for completeness and alignment with standard terms. Analyze contracts and amendments to ensure all contracts and amendments are properly approved and executed. Escalate discrepancies, missing information, or risks to senior team members. Maintain contract templates and clause library under guidance. Assist with review of load orders for alignment to contract terms. Enter shipment-related data and invoices into system (GEM). Support process improvement and standardization efforts. Maintain organized, audit-ready contract files and documentation. Other duties as assigned. Here’s what you’ll need to be considered: Education Required - High school diploma or equivalent, or equivalent education, experience and training. Experience Required - 2 years’ related experience in contract administration, trade support, or export operations (including International export contract management). Preferred – Exposure to international trade terms (GAFTA, NAEGA, FOSFA). Knowledge, Skills, and Abilities Working knowledge of contract terminology, structure, and implications. In-depth knowledge of NAEGA, FOSFA, GAFTA, and Federal Grain Standards. Understanding of the financial impact of transactions. Advanced proficiency in Microsoft Office Suite with strong data analysis and process improvement capabilities. Effective interpersonal, oral and written communication skills with the ability to interact with all levels of people within and outside the organization and the country. Strong customer relationship management skills with the ability to build and maintain rapport with internal and external partners. Strong problem-solving, negotiation, and conflict management skills. Effective workload management, prioritization, and time management skills in a fast-paced environment. High level of attention to detail and accuracy in data entry and analysis. Ability to work independently with minimal supervision as well as collaboratively in a team environment. Ability to adapt quickly and reprioritize tasks in response to changing business needs. Ability to exercise discretion, maintain confidentiality, and apply independent judgment on sensitive matters. Ability to meet demanding deadlines in a fast-paced environment. Flexibility to work extended hours, weekends, and participate in an on-call rotation as needed. Demonstrated strong work ethic and results orientation. Here’s additional information you need to know: Physical Demands & Requirements Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound. The employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; watch and identify typographical errors. Environmental Conditions The work environment described here are meant to be representative of those an employee would normally encounter while performing the essential functions of this job. The physical environment requires the employee to work inside where there are limited extremes to heat and/or cold; moderate noise; a normal office environment. Infrequent travel required, up to 5%. Compensation The expected base pay range for this role is: $51,133.00 - $66,933.00 Actual pay offered may vary depending on multiple individualized factors, including work location, job-related knowledge, skills and relevant experience for the job. Pay amount does not guarantee employment for any particular period of time. Benefits Known in our industry for stability and high ethics, Zen-Noh Grain Corporation offers a stellar benefits package including: an outstanding 401(k) retirement plan with company contributions, medical, prescription drug, dental, vision, life, & disability benefits, flexible spending accounts, paid leave (holidays, vacation, sick), wellness programs, recognition programs, community involvement opportunities, and much more! Zen-Noh Grain Corporation is an Equal Opportunity Employer. EEO is the Law links in English or Spanish. We are unable to legally hire anyone who is not eligible to work in the United States nor are we able to sponsor visas. The above is intended to describe the general content of and requirements for the performance of this position. It should not be construed as a detailed description of all the work requirements that may be performed in the job. #J-18808-Ljbffr Dormont Manufacturing Co