Legal Administrative Assistant

Objectives Under the general direction of the Delaware County Public Defender, the individual provides administrative support and legal assistance to the Program Administrator, Public Defender, Senior Assistant Public Defender and Assistant Public Defenders. The individual will also provide administrative support and assistance for the Appointed Counsel Assignment Program. The Public Defender’s Office is committed to practicing cultural competence by working respectfully and effectively with people of all cultures, classes, races, genders, ethnic backgrounds, religions, sexual orientations, mental and physical abilities, ages and appearances in a manner that recognizes, affirms and values the worth of individuals, families and communities and protects and preserves the dignity of each. Individual reports to the Program Administrator. Job Standards Associate’s Degree or Certificate in Paralegal Studies, or a related field, or a similar combination of work and training experience; Must possess a valid driver’s license and have an acceptable driving record. All required licenses and certificates must be maintained as a condition of continued employment. ESSENTIAL JOB FUNCTIONS Answers telephones, screens telephone calls, and gives and receives information; Greets and screens visitors at the office and gives and receives information; Schedules meetings and appointments for attorneys; Operates standard office equipment (i.e. personal computer, photocopier, fax machine, scanner, printer, and telephone); Uses Microsoft Office, Adobe Acrobat, and other software to perform job functions; Sorts and distributes mail; Prepares outgoing mail; Formats, proofreads, and edits documents requiring the use of legal terminology that comply with court standards; Assists with drafting motions and preparing attorneys for trial; Uses web-based case management system to: Open and close case files; Enter case information and court dates; Produce and compose motions, reports, and letters using mail merge; Maintain attorney calendars; File case documents by uploading electronic documents; Perform conflict checks; and Prepare reports and gather data. Downloads discovery from Prosecuting Attorney, City Prosecutor’s Office and multiple law enforcement agencies; Acts as liaison between attorneys and courts; Files pleadings and documents both electronically and in person with clerk of courts; Delivers and picks up legal documents from the Municipal Court, Common Pleas Court, Juvenile Court, Prosecuting Attorney’s Office, and City Prosecutor’s Office; Assists indigent individuals with obtaining a public defender or appointed counsel; Assists indigent clients, appointed counsel, and others to correct errors in financial disclosure forms, attorney fee applications, transcript fee invoices, court‑paid expert invoices, and various department invoices; Communicate with appointed counsel regarding case assignments; Perform conflict checks for appointed counsel assignment; Create appointed counsel cases in CourtView; and Other duties as assigned. Non-essential Job Functions Performs related non‑essential functions as required. Equipment Must be able to operate a variety of office equipment such as computer and related software, copier, telephone, iPad, calculator, fax machine, and other essential gear. Must use personal protective equipment as necessary and must safely operate a motor vehicle. Critical Skills/Expertise Knowledge of administrative procedures and methods; Ability to understand and apply rules, regulations, and guidelines; Knowledge of English usage, grammar, spelling, and punctuation; Knowledge of and use of basic math and accounting concepts; Knowledge of and use of security measures for handling confidential and sensitive material; Ability to organize and prioritize obligations; Ability to define and solve problems, collect data, establish facts, draw valid conclusions, and recommend solutions using judgment and analytical skills; Must communicate effectively, orally and in writing; Must provide exemplary customer service and work effectively with upset or distressed customers; Must work independently, under pressure, and set and achieve goals; Must organize and maintain large volumes of information and paperwork; and Must plan independently and collaboratively with other staff units and external agencies. Must follow safety mandates and procedures; Must follow federal, state, county, and departmental mandates, laws, and regulations. Difficulty Of Work Work is complex, varied, and non‑standardized, requiring the use of mandatory laws, rules, regulations and procedures. Errors must be self‑detected and self‑corrected. Responsibility Must receive general guidance, plan procedures, and self‑review work. Errors are self‑notified and self‑corrected, affecting other work and mandating self‑rectification. Full job descriptions are available on the Class Specifications page. Equal Opportunity Employer M/F/D/V Benefits Delaware County offers an inclusive benefits package for full‑time employees including health care, mandatory optional FSA, mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mand mand mand mand mand mand mand mand mand mand #J-18808-Ljbffr