Administrative Assistant II

Job Description

Job Description

Description:

Summary:

The Administrative Assistant II serves as the first point of contact for customers and visitors while providing administrative support to Accounts Payable, Accounts Receivable and Customer Service. This role requires strong organization, attention to detail, and the ability to manage multiple workflows in a fast-paced environment. Essential Duties & Responsibilities: Answer Multi-line phone system with professionalism Prepare paperwork for outbound shipments and Will-Call pickups Schedule outbound shipments Light filing and invoice matching Accounts Payable invoice data entry Prepare marketing material for shipping Call customers and schedule returns Track inbound shipments daily Order and maintain office supplies Process credit card and cash payments Backup for Accounts Receivable and Accounts Payable

Requirements:

Preferred Education and Experience: High school diploma or equivalent Prior experience in an administrative, front-desk, or customer service role preferred Experience with accounts payable or data entry is a plus Knowledge and Personal Attributes: Ability to operate a multi-line phone system Proficient in Microsoft Office and Outlook Strong organizational and time management skills with high attention to detail Ability to enter and manage data accurately and efficiently Professional, courteous demeanor when representing the company to customers and visitors Ability to handle confidential financial information with discretion RANDYS Worldwide is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, or age.