HR Manager

Location 686 Old Marple Road,Springfield, PA, 19064,United States Job Category Professional Employee Type FT Exempt Required Degree 4 Year Degree Manage Others Yes Contact information Email View email address on click.appcast.io Description Essential Job Functions Employee Relations:

• Advises managers on investigating complaints and concerns relating to employee performance and/or conduct.
• Manages the Unemployment Compensation process for assigned departments. Assures the proper and timely filing and processing of related paperwork. Works collaboratively with the UC program support vender to ensure the timely and accurate processing of invoices and to monitor and maintain accuracy with UC monthly and quarterly statements. Collects and prepares materials which will be submitted as evidence and prepares testimony for the hearing. Assists managers in preparing for the hearing. Accompany manager to the hearing and provides witness testimony on behalf of the community. Provides reports of new UC claims and the states of current UC claims to the Director of HR.
• Performs thorough and timely investigations and responds to company employee disciplinary issues, grievances and complaints related to employment law and employee relations issues.
• Provides sound consultation on policy and procedures as needed to all staff including direct care staff and supervisors. Provides daily support to all staff and supervisory issues, questions and concerns. Advises and consults with managers regarding the issuance of corrective action, performance problems and performance counseling, ensuring compliance with Federal Laws and regulations and appropriate policies and practices.
• Trains and supports supervisors and managers in corrective action processes, ensuring fair and equitable treatment for all staff members and compliance with all applicable laws and regulations.
• Provides employee-centered counseling and manages grievance policy process including ensuring fair and timely processing of employee grievances.
• Effectively recommend corrective action up to and including termination of employment for policy violations.
• Guide management staff through termination process including notification to employee of termination via phone calls, if applicable, and official termination letters on a timely basis.

Recruitment/Retention:

• Works with and provides direct supervision to HR Coordinator and for all HR recruitment/employment activities such as writing and placing job advertising, scheduling interviews, screening applicants assuring appropriate reference checks and all necessary documentation is completed
• Assures compliance with all applicable payroll, EEO, Homeland Security, and other regulations affecting hiring and retention of employees including completing Authorization to Hire checklist and sign off for all new hires.
• Works with HR Executive Management team to conduct rap sheet reviews for all prospective and current employees who have rap sheets attached to their FBI and or PA Criminal background clearances.
• Develops and monitors employee retention programs.
• Promote employee engagement and integration of the mission of DPD with the work of its employees.
• Ensures employees’ pay is appropriate to job, experience and pay scale.
• Works with and provides indirect supervision to the HR Benefits Specialist who is responsible for all components of benefit compliance including enrollment/modification and/termination of coverage for all benefits and approvals of monthly insurance carrier invoices for payment.
• Works with and provides indirect supervision to the Leave and Worker’s Comp Specialist who is responsible to maintain and assure compliance with regulations such as: FLSA, FMLA, Workers’ Compensation, Unemployment claims, and Leave of absence policies.

Human Resource Information Management:

• Oversees and provides direction to all HR staff to help maintain all employee records in electronic and/or paper format as required.
• Ensures HRIS system Great Plains HR and other databases are kept current.
• Prepares statistical reports related to retention, turnover, morale and other topics. As requested, assists management in assessment of effectiveness of personnel function.
• Responsible to know and to implement the Mission and Philosophy of the organization within the scope of responsibility.

Administrative Functions: · Maintains confidentiality of all pertinent personnel information in accordance with the Privacy Act, as well as facility’s established policies governing the release of information.

• Communicates and helps ensure compliance with all Developmental Programs personnel policies and practices.
• Coordinates performance management system including development and review of all job descriptions to ensure they are current and accurate making revisions as needed.
• Complete and forward all payroll related forms in a timely manner to the corresponding payroll department for all changes including terminations, change of addresses, changes to direct deposits, employee payroll inquiry forms, etc..
• Tracking of performance evaluations for all employees.
• Tracking of attendance for all DGV employees for absenteeism and perfect attendance systems.
• Tracking of all employee referral bonuses and ensuring forms are submitted to payroll for processing.
• Complete all employment inquiry and verification requests in a timely manner
• Review and follow up as necessary with reports from payroll department such as the Zero Hours Report,
• Coordinate the agency responses to all unemployment claims such as entering all information into Corporate Cost Control in a timely manner.
• Attend unemployment claim hearings as needed.
• Maintain regular electronic communications through email, texting, phone, and fax by checking regularly and responding promptly.

Other Job Functions:

• Work closely and communicate thoroughly with the payroll department regarding all employee issues.
• Work closely with members of the training department to help plan and conduct HR related auxiliary trainings such as Defensive Driving, Interviewing Techniques, etc.
• Act as an appropriate role model for all and as a representative for DPD with appropriate actions, words, and professional attire and exemplifying our core values: Charity, Justice, Compassion, Dignity, and Excellence.
• Participates in facility management meetings and communicates regularly with all levels of management about HR issues including Executive HR meetings.
• Ensures ongoing development of HR staff.
• Monitors the facility’s culture so that it supports the attainment of the facility’s mission and goals and promotes employee satisfaction.
• Attends workshops, in-services, seminars, and other continuing education to keep abreast of current changes in the Human Resources field.
• Participate and become a committee member of selected DPD committees and subcommittees such as Fairness & Consistency, Communications, Safety, etc.
• Performs other duties as assigned or as needed

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