Bookkeeper / Office Manager

Job Description

Job Description

We are looking for a detail-oriented Office Manager / Bookkeeper to support a luxury firm in Asheville, North Carolina. This Long-term Contract to Hire position combines day-to-day financial administration with office coordination, making it ideal for someone who enjoys balancing accurate bookkeeping with team support. The role will contribute to smooth project billing, reliable recordkeeping, and efficient studio operations in a collaborative construction environment.

Responsibilities:

• Manage project-related payables and receivables, ensuring invoices are properly recorded, payments are issued on time, and subcontractor documentation is kept current

• Prepare client billing, maintain supporting worksheets, and update budget tracking records to reflect project financial activity.

• Process payroll activities, reconcile benefits-related items, and record accounting entries associated with company transactions.

• Assist with month-end accounting tasks by reviewing records, reconciling accounts, and helping produce routine financial reporting.

• Reconcile bank accounts and company card statements while monitoring recurring subscriptions, software renewals, and related administrative expenses.

• Maintain vendor compliance files, including insurance documentation, and support audit preparation by organizing financial records and required backup materials.

• Coordinate scheduling, filing, meeting logistics, and site-visit arrangements to help office and project teams stay organized.

• Communicate with outside service providers such as property support and cleaning vendors to keep daily office operations running effectively.

• Provide general administrative support for team gatherings and client-facing events while contributing wherever needed to maintain an efficient workplace.

• At least 3 years of experience in bookkeeping, accounting support, or a closely related finance role.
• Hands-on ability with bookkeeping systems, with QuickBooks experience strongly preferred.
• Working knowledge of accounts payable, accounts receivable, and bank reconciliation processes.
• Proficiency with Microsoft Excel and comfort using Google Workspace and other digital business tools.
• Strong organizational skills with the ability to manage multiple priorities and maintain accuracy in a fast-moving setting.
• Clear communication skills and a detail-oriented approach to supporting both internal teams and external vendors.
• Previous experience in construction, design, contractor, or similarly project-based environments is an advantage.