Project Assistant

About Us We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems. Job Summary This person will support the pre-construction design build team, project implementation team and act as a resource for administrative tasks. Essential Duties & Responsibilities Project Booking – receive bid documents from sales team & generate new project packets for the project implementation team. Coordinate “kick off” meetings with Sales & Implementation teams Take meeting minutes Project Billing- Manage all project billing (Schedule of Values, progress billing, etc.). Generate status updates on active projects. Manage cost invoicing from vendors & subcontractors based on project manager requirements. Ensure cost gets posted to our internal accounting system. Generate subcontracts per job requirements. Perform routine clerical duties – setting up new files, maintaining and organization of department files, reproducing documents, drawings, etc. for bid process and design production. Generate Purchase orders Create O&M (Close-out) docs per customer requirements. Work with Project teams to generate change orders & deductive change orders. Qualifications Pursuing college degree or equivalent work experience. Experience taking detailed meeting minutes. 2+ years’ experience in back-office support. Effective communications skills and ability to work well with a team. Detail oriented, logical, and methodical approach to problem solving. Excellent organizational skills. Scheduling and planning experience. Strong proficiency with Microsoft Office and Adobe Acrobat. #Mesa #LI-Mesa #LI-HVACjobs #LI-Onsite Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy Please review our Affiantive Action Policy. Geographic Disclosure Compensation Range: $31 - $35 per hour Benefits: medical dental vision coverage health savings and flexible spending accounts life insurance disability a 401(k) Savings Plan College Coach employee assistance program #J-18808-Ljbffr EMCOR Group