Admin Assistant

Administrative Assistant

SOL Engineering Services, LLC has provided engineering and technical services to government, commercial and industrial clients for two decades. The firm has approximately 100 professionals, including engineers, scientists, and project managers, who utilize best practices in management, quality, and engineering principles to ensure all projects are delivered successfully. Our commitment to our clients, talented employees, and community has led to our growth to ten different offices across seven states. Now, we are in search of an Administrative Assistant that will help us maintain this momentum in the Vicksburg, MS office.

SOL Engineering Services LLC is searching for an Administrative Assistant with excellent Microsoft Excel skills to provide administrative duties and database support.

Essential Duties

• Review, format, and post reports to the databank & local backup drive
• Convert MS Word documents to PDF and add DRAFT watermarks
• Download reports to the databank and local backup drive
• Provide notifications of the availability of reports
• Catalog and archive electronic copies of final inspection reports and inspection data files
• Strict adherence to completing actions within specified deadlines
• Maintain and prepare files and reports to sponsors and stakeholders
• Track and update schedules for multiple programs
• Monitor Excel Schedule report and notify leaders of upcoming deadlines
• Transfer report results to Excel Snapshot file
• Review and transfer data files (photos, emails, etc.)

Requirements

• Two (2) years' previous experience handling assistant or administrative responsibilities, preferred
• Must be proficient in Microsoft Office applications to include Outlook, Word and Excel and be able to create presentations, reports and documents utilizing digital graphics
• Draft correspondence, reports, and other documents; proofs/edits documents for accuracy, content, and format as well as database management and updating spreadsheets
• Use office equipment i.e., fax, scanner, videoconferencing (Teams / Zoom etc.), and telephone equipment
• Excellent written and verbal communication, organizational, and analytical skills required as well as maintaining confidentiality of records
• Work will be conducted in an office environment and travel is not required

We offer a competitive salary, health benefits and paid vacation. Veterans and HUBZone residents are encouraged to apply.

Equal Opportunity Employer