Bookkeeper

Job Description

Job Description

Position Summary:

Dynamic Specialty is looking for a detail-oriented Bookkeeper who takes pride in the integrity of their work and thrives in a collaborative, fast-paced environment. In this role, you'll be an essential part of our finance team — managing accounts payable and receivable, reconciling accounts with accuracy, and supporting the insurance-related accounting processes that keep our organization running at its best. Your work will directly contribute to timely, reliable financial reporting that our team depends on every day.

We believe that great financial stewardship is built on both precision and trust, and we're looking for someone who brings both. If you're a steady, conscientious professional who finds satisfaction in well-maintained books and meaningful contribution, we'd be glad to have you on our team.

Essential Duties / Responsibilities:

• Manage day-to-day accounts payable and receivable activities, including recording transactions, maintaining ledgers, and reconciling accounts
• Perform full vendor statement reconciliations (current and historical) and ensure accurate posting of vendor payables and billing
• Record and track insurance premium refunds across multiple systems, including V2, QuickBooks Online, Wave, and Excel
• Maintain accurate records of premium returns and prepare weekly and monthly rollover aging reports
• Verify receipt of funds with financial institutions prior to processing insurance premium refunds
• Process vendor payments and refunds in a timely and accurate manner
• Maintain detailed and organized audit trails of all financial transactions and related correspondence
• Respond to internal and external inquiries, including insurance agencies, premium finance companies, and accounting team members
• Collaborate with local and remote accounting teams to resolve discrepancies and ensure accuracy
• Assist with customer payment application as needed
• Provide general accounting support and assist with special projects as assigned by management

Knowledge / Skills / Abilities (KSA’s):

• Insurance Accounting Knowledge — Understanding of insurance premium transactions, refunds, vendor payables, and agency billing practices
• Accounts Payable & Receivable Management — Ability to manage AP/AR workflows while maintaining accuracy, timeliness, and proper documentation
• Reconciliation Expertise — Skilled in reconciling vendor statements, bank activity, premium accounts, and identifying discrepancies across systems
• Attention to Detail — Ensures completeness and accuracy in financial entries, reconciliations, audit trails, and reporting
• Systems Proficiency — Effectively uses accounting platforms and spreadsheets to maintain accurate and up‑to‑date financial records
• Communication Skills — Communicates clearly and professionally with internal teams, insurance agencies, and premium finance companies via email and other channels
• Cross‑Functional Collaboration — Works effectively with accounting, operations, and management to resolve financial inquiries and issues
• Problem Solving — Identifies errors, inefficiencies, or inconsistencies and implements practical solutions
• Organizational Skills — Manages multiple priorities, deadlines, and ongoing reconciliations in a fast‑paced environment
• Professionalism & Integrity — Maintains confidentiality, accountability, and consistency in handling sensitive financial information
• Dependability — Demonstrates reliability, follow‑through, and ownership of assigned responsibilities
• Judgment — Applies sound judgment when handling financial discrepancies, refunds, and time‑sensitive transactions
• Continuous Improvement — Seeks opportunities to improve accounting processes, efficiency, and accuracy over time

Minimum Qualifications:

Required:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
• Minimum of 2 years of professional bookkeeping, accounting, or insurance finance experience
• Demonstrated experience managing accounts payable and accounts receivable processes
• Working knowledge of QuickBooks Online and Microsoft Excel with the ability to perform reconciliations and reporting
• Proven ability to reconcile accounts, identify discrepancies, and resolve issues accurately
• Strong attention to detail and accuracy when handling financial transactions and records
• Bilingual (English/Spanish) required

Preferred:

• Prior experience in an insurance agency or MGA environment
• Experience handling insurance premium accounting, including refunds, vendor statements, and premium financing transactions
• Familiarity with multiple accounting or operational systems (e.g., V2, Wave, or similar platforms)

Work Environment:

• Primarily seated, computer‑based office role
• Moderate noise level typical of a professional office environment
• Fully on‑site position
• Standard business hours with occasional extended hours to support service demands
• Full-time in an in-office environment and meet required scheduling expectations

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance