Finance Coordinator

Finance Coordinator

Location: New York, NY (Lower East Side)

Reports To: Senior Director of Finance and Administration

Schedule: Onsite M-F, generally 9-5, some nights or weekends as needed

Salary: $65,000 to $75,000 annually, depending on experience, plus excellent benefits

About Us: Grand St. Settlement is a 109+ year-old non-profit organization planning our legacy for the next 100 years. We have provided social services to low-income New Yorkers since our founding in 1916. We are now a $60M a year organization and are looking for a Finance Coordinator to join our team.

Job Summary

The Finance Coordinator is a critical member of the Finance team, responsible for keeping the organization's financial operations accurate, timely, and compliant. This role manages procurement and accounts payable workflows, supports oversight of outsourced accounting services, and ensures strong internal controls across day-to-day financial processes. The Finance Coordinator collaborates closely with managers, program teams, vendors, and external partners to maintain reliable financial operations that advance the organization's mission.

Procurement & Accounts Payable

• Serve as the primary contact for vendors, resolving payment issues, confirming remittances, and maintaining strong relationships.
• Manage the full AP cycle, including invoice intake, coding, uploads, payment scheduling, and issue resolution.
• Maintain and enforce procurement policies and ensure alignment with funder requirements and internal controls.
• Track and maintain vendor documentation, including onboarding materials, MWBE status, 1099 eligibility, and compliance records.
• Analyze spending trends across programs and sites to identify savings, assess vendor performance, and recommend improvements.
• Partner with program teams to monitor OTPS spending and develop spending plans that support timely use of grant funds.
• Oversee operational service contracts (utilities, copiers, and other recurring services), ensuring cost-effectiveness and timely renewals.
• Maintain organized digital records for AP, procurement, and vendor activity.

Financial Coordination & Outsourced Accounting Monitoring

• Support monitoring of outsourced accounting partners to ensure accuracy and timeliness of AP, AR, general ledger entries, and reconciliations.
• Track adherence to the month-end close calendar and elevate delays or issues.
• Review draft monthly and quarterly financial reports for accuracy, policy alignment, and consistency with audit and FASB standards.
• Review monthly FTE and staffing reports for accuracy, completeness, and alignment with approved budgets.
• Identify discrepancies or gaps in the data and ensure timely corrections.
• Upload and archive a monthly read-only copy of the general ledger to the Agency's server.

Payroll & Finance Administration

• Support ADP payroll processing as needed, including collecting timesheets and validating payroll data.
• Serve as back-up to payroll as needed; run, analyze and interpret payroll reports.
• Assist with resolving payroll questions and maintaining accurate records.
• Support preparation of materials for audits, funder reviews, and monitoring visits.
• Maintain organized and up-to-date financial files and shared documentation systems.
• Support preparation of internal reports, schedules, and materials for leadership, board committees, and funders.
• Participate in budget, spending, and variance review discussions with program and administration teams.

Additional Responsibilities

• Provide operational and administrative support to the Senior Director of Finance & Administration and the finance team.
• Provide critical support during special projects and peak workflow periods, including month-end close, audit preparation, and major grant reporting cycles.

Qualifications

Education & Experience

• Bachelor's degree in finance, accounting, business administration, or a related field; nonprofit finance and accounting experience required.
• Experience with Bill.com, ADP, and Sage Intacct (or comparable systems) strongly preferred.
• Demonstrated experience in accounts payable, procurement, payroll processing or financial operations.
• Experience collaborating with outsourced accounting providers a plus.

Skills & Attributes

• Strong analytical and organizational skills with exceptional attention to detail.
• Sound judgment, discretion, and high integrity in handling financial information.
• Clear, confident communicator with strong writing and interpersonal skills.
• Ability to manage multiple timelines, anticipate needs, and keep processes on track.
• Collaborative, dependable, and able to build productive relationships with staff and external partners.
• Commitment to the organization's mission and values.

Grand Street Settlement offers best-in-class benefits including medical, dental, vision, FSA/DCA, commuter reimbursement, 401k with voluntary employer contributions, life insurance, EAP, voluntary benefits, and a generous time off package including 24 vacation days, 12 sick days, 4 discretionary days, paid holidays, and more!

If selected for this position, must obtain NYC Dept. of Health fingerprint clearance and State Central Registry (SCR) clearance (fees may apply); ability to maintain State Central Registry (SCR) clearance and fingerprint clearance throughout the duration of employment.

Equal Opportunity Employer (EOE)