Construction Executive Assistant

Construction Executive Assistant

Position at CRISTA Resources Location: Shoreline, WA Employment Status: Full Time Compensation: $32 - $35 an hour, DOE Benefit Highlights: Health Insurance, Retirement Plans w/CRISTA match, Family Care, Paid Holidays, PTO, Tuition Discount at King's Schools.

CRISTA Ministries ("CRISTA") is a Christian church community that exists to exercise and express its Christian beliefs. At the core of our Christian church community is the belief that as Christians, we are part of the priesthood of all believers, set forth in I Peter 2. We believe this priesthood calling rests upon all Christians and is a foundational, spiritual practice of our CRISTA community. This priesthood calling evokes within us the response to view our work as our ministry. We believe that all representatives of our community are ministers of the gospel and play equally important roles in exercising, expressing and teaching our beliefs (I Corinthians 12: 17-23). CRISTA exists to make known the love of Jesus Christ through demonstrated works of service and ministry. We use every method available so that the people of the world may hear the Gospel, accept Christ as their Savior, and grow in their faith. We are a united family of Biblical Ministries inspired by a shared vision to serve and impact the young through the elderly, all cultures and backgrounds, in our own backyard and around the world through excellence in our service and operations. By leading a healthy and sustainable organization, CRISTA empowers its ministries to serve the needs of the world and share the Gospel, making disciples. Our commitment is to glorify, honor and obey the Lord in all we do through a workforce of ministers: our staff and volunteers who are called, committed, and faithful Christians. CRISTA leads five distinct ministries in alignment with our calling to draw people into a transforming relationship with Christ. From World Concern's relief and development efforts around the globe; from CRISTA Media's stations that broadcast uplifting messages and music through your radio dials to the fireside songs that bring joy to campers year-round at CRISTA Camps; from the young minds equipped with knowledge at King's Schools to the seniors receiving exceptional care at CRISTA Senior Living. Whether traversing the globe or right in our backyard, the CRISTA family of ministries is empowered to meet the needs of those we serve with the Gospel of Jesus Christ.

POSITION SUMMARY The Construction Executive Assistant is responsible for providing God-Centric, high-trust administrative and communication support to the Director of Construction and Vice President of Facilities & Construction. The role requires fluency in general contractor language and processes and the ability to step-in and provide detailed administrative support, including as-needed support in physically managing the responsibilities of the Facilities Department leadership team. The Construction Executive Assistant will also manage proposals, process expense reports and partner with upper leadership regarding contracts and vendors. While this role includes construction and capital project support, the primary focus is administrative and communication support within a construction environment.

ESSENTIAL FUNCTIONS (General overview and may include all details of responsibilities) Administrative Support (75%):

• Review and manage various forms of communications including voicemail, phone calls, e-mails, mail, and visitors.
• Prioritize demands on the schedule given stated goals and objectives.
• Create and maintain a reminder system and anticipate needs for business documents and background information.
• Develop and maintain a follow-up system to ensure commitments are acted upon.
• Process expenses and credit card reports.
• Assist with overall communication which includes planning and coordinating assigned communication activities.
• Support the Director of Construction with items such as agendas and material distribution, recording meeting minutes, and administrative project coordination support within Facilities & Construction.
• Attend meetings and assist in preparation for meetings.

Construction Administration (25%):

• File and organize drawings, specifications, submittals, shop drawings etc.
• Manage intake of proposals, contracts, and invoices for several consultants and contractors across many different Capital and Construction projects.
• Assist in the process of construction pay applications, schedule of values, and other types of contracts with contractors and vendors.
• Create and review project schedules for Capital and Construction Projects.
• Assist and Coordinate Furniture, Fixtures and Equipment (F.F.E.) management on Capital and Construction Projects, including building and arranging furniture as needed.
• Assist with Observing and Documenting special needs during construction (Fire watch, Escorting Contractors and Inspectors).
• Provide support to the Director of Construction and VP Facilities and Construction, supporting Facilities leadership by facilitating communication between project stakeholders, conducting tours, conducting and/or overseeing fire watch activities, receiving deliveries of FFE and supplies, or making project/mockup spaces presentable through light cleaning and maintenance.

Conduct that reflects well on CRISTA Ministries and aligns with its mission, vision, Statement of Faith and Christian Community Representative Commitment (CCC). ESSENTIAL QUALIFICATIONS CHRIST CENTERED

• Belief that Jesus Christ is Lord and Savior.
• Is a committed Christian who is dedicated to continued spiritual growth and development as evidenced through a growing personal walk with God (e.g. daily spiritual rhythms of prayer, fellowship, Bible study, etc.).
• Prayerfully seeks God's will in their own lives and in their ministry at CRISTA.
• Engages our ministry including staff and colleagues through prayer, participation in spiritual practices, leading devotionals and other spiritual practices.
• Affirms, aligns with and supports CRISTA's Statement of Faith and Christian Community Representative Statement (CCC).
• Conducts themselves in a manner which reflects well on CRISTA Ministries and aligns with its mission, vision, Statement of Faith and Christian Community Representative Commitment (CCC).
• Demonstrates the values of a CRISTA leader.

EDUCATION

• Associate or bachelor's degree from an accredited college or university recognized by the United States Department of Education or equivalent. Relevant work experience may be substituted for education on a year-for-year basis.

EXPERIENCE

• Must have 3-5 years recent experience in an executive assistant or administrative assistant position
• Must have 1-2 years of experience as an executive assistant or administrative assistant working with a general contractor.

SOFTWARE / EQUIPMENT KNOWLEDGE

• Microsoft Office Suite advanced proficiency (PowerPoint, Excel, Word, and Outlook)
• Microsoft Teams & Zoom
• Advanced knowledge of Microsoft Excel to assist in budget tracking for Capital and Construction projects.
• Intermediate knowledge of Blue Beam usage in a construction project environment.
• Knowledge of setup and hosting web-based meetings.

OTHER CONSIDERATIONS

• Consistently exhibits discretion, confidentiality, and solid judgment.
• Team player.
• Self-directed and highly organized.
• Strong interpersonal and communication skills - both oral and written.
• Flexible and able to respond to unexpected circumstances.
• Keen problem-solving skills and ability to utilize creative thinking.
• Position may involve more than 40 hours per week.
• Ability to pass background checks relating to DSHS Secretary's List of Crimes and Negative Actions. ( WAC 388-113 ).

PREFERRED QUALIFICATIONS EDUCATION

• Bachelor's degree from an accredited college or university recognized by the United States Department of Education or equivalent. Relevant work experience may be substituted for education on a year-for-year basis.

EXPERIENCE

• 3+ years of experience as an administrative assistant working with a general contractor.

SOFTWARE / EQUIPMENT KNOWLEDGE

• BlueBeam
• SmartSheet

OTHER CONSIDERATIONS

• Previous experience working for an architectural, engineering, or construction firm a plus.
• Experience assisting in the management of building permits a plus.

STATEMENT OF NONDISCRIMINATION CRISTA is a Christian, religious organization that lives out its faith-based mission through five ministries: CRISTA Camps, CRISTA Media, CRISTA Senior Living, King's Schools, and World Concern. As permitted by Title VII of the Civil Rights Act of 1964, CRISTA reserves the right to prefer employees of a particular religion and to require its employees to hold certain religious beliefs, engage in certain religious observances, and engage in or refrain from engaging in certain behavior, based on CRISTA's religious beliefs. CRISTA's employees must agree with and support without reservation CRISTA's Statement of