Shipping Clerk II

Job Description

Job Description

ESSENTIAL TASKS & DUTIES :  

• Utilizing the IFS system reports, determine daily stock inventory items that need to be picked and shipped.
• Prepare pick lists and delivery notes for daily shipments. If errors exist, coordinate the correction of them.
• Assure orders and shipping quantities match picking documents through careful audit of said documents.
• Assemble packaging materials and packages merchandise per instructions, in preparation for shipment.
• Utilize networked shipping systems through UPS and Fed-Ex to process ground and freight shipments.
• Enter data pertaining to domestic and international shipments into the company’s IFS system and into the shipping systems of commercial freight carriers (UPS, Fed-Ex, DHL, etc). Prepare export documentation as required for international shipments.
• Notify consignee of shipment information to other offices and/or agents as needed.
• Coordinate with carriers and freight forwarders to schedule pick-up of goods.
• Ensure that drivers depart with appropriate paperwork.
• Initiate, answer & document tracer inquiries when requested via email and/or fax.
• Confirm physical shipment of goods and facilitate tracking of packages when requested.
• Process daily invoices in IFS.
• In conjunction with supervisor will be responsible for all outbound freight to comply with warehouse operations.
• Coordinate with Customer Service team to resolve ship instructions or customer requests when required.
• Ensure the accuracy of all shipping documents by strict adherence to standard operating procedures.
• Gather, enter into IFS and/or internal Network, and maintain all data and records related to shipping activities.
• Monitor the supply of packaging materials and requisition additional supplies as required.
• Complete necessary management reports as required.
• Help with or complete special projects at the discretion of the Manager.

QUALIFICATIONS :

Education & Experience : 

• High School diploma or equivalent required.
• Experience utilizing an MRP system, IFS is preferred.
• Experience with computerized dispatch shipping systems (UPS, Fedex, DHL).
• Previous shipping experience is preferred.

Knowledge & Skills : 

• Demonstrated self-motivation and self-discipline traits.
• Have a positive and flexible attitude.
• Qualified forklift driver.
• PC computer familiarity; must be experienced in Microsoft Word and Excel.
• Demonstrated effective communication skills: written oral and interpersonal skills.
• Demonstrated ability to multi-task, handling frequent interruptions and shifting priorities.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
• Be organized and efficient.
• Ability to communicate fluently in English.

Other :

• Physical Requirements: This position requires frequent standing, walking, sitting, balancing, stooping, kneeling, crouching, and crawling activities. In addition, there is frequent reaching and climbing of stairs. There is pushing and lifting / carrying of boxes weighing 50 lbs. Average vision and hearing are sufficient.  This position is physically demanding.
• Working Conditions: Individual will generally be working in the production area.  Noise levels encountered will vary from heavy machining to minimum noise level.  Likewise, individual may be exposed to fumes from chemicals, paints, and assembly glues in the manufacturing areas.  Please refer to the MSDS Notebook in this department for specific details regarding chemical exposure.

Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. EOE/AA/M/F/Vet/Disability