Customer Relations Coordinator

Job Description

Job Description

Job Title: Customer Relations Coordinator
Job Description

The Customer Relations Coordinator serves as a Customer Service Representative and Sample Control specialist, supporting centralized customer complaint intake, coordination, and resolution while managing incoming and outgoing product samples. Positioned within the Customer Service function with Quality oversight, this role ensures compliant, independent complaint handling aligned with GMP requirements. The coordinator acts as the primary point of contact for customer complaints, ensuring accurate documentation, timely resolution, full traceability, and effective collaboration across internal teams. In addition, the role supports Quality initiatives through structured data collection and sample management, enabling complaint trending, root cause analysis, and continuous improvement in a regulated manufacturing environment.

Responsibilities

• Serve as the primary point of contact for customer complaints, providing professional, timely, and courteous customer service.
• Intake, document, and track customer complaints accurately, ensuring full traceability from initial report through resolution.
• Coordinate complaint resolution activities across internal teams, including Quality, Operations, and Manufacturing, to drive timely and effective outcomes.
• Maintain compliant complaint handling processes aligned with GMP and other regulatory or quality requirements.
• Manage incoming and outgoing product samples, including receipt, labeling, storage, and shipment, in accordance with established procedures.
• Support Quality initiatives through structured data collection, sample management, and documentation to enable complaint trending and reporting.
• Assist in root cause analysis activities by providing accurate complaint data, sample information, and supporting documentation to Quality and Operations teams.
• Use Microsoft Office tools, particularly Excel, and data tracking systems to log, monitor, and report on complaints and sample status.
• Organize and prioritize multiple tasks and deadlines, ensuring that complaint investigations and sample handling are completed within required timeframes.
• Collaborate cross-functionally with Quality, Operations, and Manufacturing teams in a regulated environment to support continuous improvement efforts.
• Ensure all documentation related to complaints, samples, and quality events is complete, accurate, and compliant with internal procedures and regulatory expectations.
• Handle physical product samples, including occasional lifting and use of lab or sample-handling equipment, while maintaining proper controls and records.
• Contribute to a culture of quality, compliance, and customer satisfaction by following established processes and identifying opportunities for process improvement.

• At least 3+ years of customer service experience in a corporate, retail, or similar customer-facing role.
• Prior experience working in a regulated environment such as GMP, FDA-regulated, or quality-driven manufacturing.
• Ability to accurately document customer complaints and maintain traceability throughout the complaint lifecycle.
• Strong organizational skills with the ability to manage multiple tasks, priorities, and deadlines effectively.
• Proficiency with Microsoft Office, especially Excel, and familiarity with data tracking systems.
• Strong written and verbal communication skills for clear interaction with customers and internal teams.
• Ability to work effectively in cross-functional, regulated environments alongside Quality, Operations, and Manufacturing.
• Comfort working with physical product samples and related documentation.
• Detail-oriented mindset with a strong focus on compliance, accuracy, and quality.

• Associate’s degree preferred or equivalent work experience.
• Experience handling product complaints or quality events in a regulated or manufacturing setting.
• Exposure to sample management, logistics, or inventory tracking processes.
• Familiarity with quality systems, complaint trending, and reporting tools.
• Experience working cross-functionally with Quality, Operations, or Manufacturing teams in GMP or FDA-regulated environments.
• Ability to support root cause analysis and continuous improvement initiatives through structured data collection and documentation.

This is a fully onsite role based in a manufacturing and warehouse setting with a consistent Monday–Friday schedule from 8:00 AM to 5:00 PM, supporting strong work-life balance. The position involves a combination of office-based documentation work and hands-on sample coordination in lab or sample-handling areas. Team members may experience periods of standing, occasional lifting of up to 25 lbs, and regular use of lab or sample-handling equipment. The environment is regulated and quality-driven, offering exposure to Quality operations and cross-functional collaboration. Employees benefit from comprehensive health coverage, dental and vision benefits, disability coverage, life insurance, retirement plan contributions, and a generous paid time off program, including vacation, sick days, and personal days, all within a stable and supportive workplace focused on product quality and customer satisfaction.

Job Type & Location

This is a Permanent position based out of Pompano Beach, FL.

The pay range for this position is $55000.00 - $65000.00/yr.

• 100% Medical for employee and 75% for their family
• 100 % Dental Insurance for employee and 75% for their family
• 75% Vision for employee and family
• 401K match up to 5%
• 100% Short Term Disability Insurance
• 100% Long Term Disability Insurance
• $10,000 Life Insurance
• 80 hours paid vacations per year
• 12 paid holidays per year
• 3 paid sick days per year
• 2 paid personal days per year

This is a fully onsite position in Pompano Beach,FL.

This position is anticipated to close on Jul 10, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.