Executive Legal Assistant

Executive Legal AssistantA well-established law firm is seeking an experienced Executive Legal Assistant to support its Firm Administration team. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced legal environment and takes pride in keeping executive operations running smoothly.Key ResponsibilitiesProvide high-level administrative and executive support to firm leadership and the administration teamManage complex, multi-party calendars with precision, anticipating scheduling conflicts before they ariseCoordinate meetings, conference calls, and travel arrangements across multiple time zonesPrepare, proofread, and format correspondence, memos, and internal communicationsHandle confidential and sensitive information with the utmost discretionLiaise with attorneys, staff, and outside parties on behalf of firm leadershipAssist with special projects, event planning, and administrative initiatives as neededMaintain organized filing systems (electronic and physical) for administrative recordsQualifications5+ years of experience as an Executive Assistant or Legal Assistant, ideally within a law firm or professional services environmentExcellent scheduling and calendar management skills; comfortable managing shifting priorities for multiple stakeholdersStrong written and verbal communication skillsHigh proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Exceptional organizational skills and keen attention to detailAbility to exercise sound judgment and maintain confidentialityProfessional demeanor with a proactive, solutions-oriented approachWhat Sets a Strong Candidate ApartPrior experience supporting firm administration or C-suite-level executivesFamiliarity with legal terminology, billing systems, or practice management softwareA calm, composed presence under pressure and tight deadlines Ascension Global Staffing & Executive Search