Documentation Specialist (Logistics / Maritime Operations)

Documentation Specialist (Logistics / Maritime Operations)

We are seeking a Documentation Specialist to join our client's team in a full-time, direct hire position. This role supports import/export operations and vessel documentation processes, ensuring all regulatory filings and shipping documents are completed accurately and on time in a fast-paced, office-based environment.

Schedule: MondayFriday, standard business hours (office-based) Full-time, direct hire (not a temporary position)

Key Responsibilities: Prepare and submit import/export regulatory filings (including customs and vessel-related documentation) Coordinate completion of shipping documents such as bills of lading, manifests, and certificates Ensure all filings and documentation are processed accurately and within required timelines to prevent delays Submit required vessel arrival and departure notices to appropriate regulatory bodies Assist with onboarding new clients for documentation and compliance processes Serve as a point of contact for documentation-related inquiries from internal teams and external partners Maintain organized records and ensure proper tracking of all documentation Assist with notarization and processing of official documents as needed Support additional administrative and documentation-related tasks as assigned

Qualifications: 2+ years of data entry, documentation, or administrative experience required Experience in logistics, maritime, or import/export operations preferred Strong attention to detail and accuracy Excellent written and verbal communication skills Ability to manage multiple tasks in a deadline-driven environment Proficient in Microsoft Office (Word, Excel, Outlook) Comfortable working with digital systems and documentation platforms Notary Public (or willingness to obtain) preferred