Administrative Assistant
ISEC Inc
Position Summary The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Essential Duties & Responsibilities
- Provide high-level administrative support to department leadership.
- Schedule and coordinate meetings, appointments, and internal communications, including preparing agendas and recording meeting minutes when needed.
- Draft, proofread, and edit memos, letters, reports, and other business documents.
- Manage digital and physical files, maintain organized recordkeeping systems, and assist with data entry and document control.
- Assist with maintaining budget, expense reports, invoice tracking, and preparing simple reports or summaries.
- Monitor incoming communications, summarize and route items as appropriate.
- Maintain discretion with confidential information and exercise sound judgment in handling sensitive materials.
- Coordinate and support administrative travel arrangements, including booking transportation and accommodation, preparing itineraries, processing travel requests, and ensuring compliance with organizational travel policies.
- Adapt to shifting priorities and deadlines while maintaining a professional and solutions-oriented approach.
- Support the implementation of departmental initiatives and contribute to a collaborative and inclusive workplace culture.
- Represent ISEC in a professional, courteous, and approachable manner in all internal and external interactions.
- Associate's degree or higher in Business Administration or a related field.
- Previous experience in construction, engineering, or project-based work environment.
- Experience with SharePoint, DocuSign, or project management software.
- High School Diploma or equivalent required.
- Intermediate skills and proven experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills
- Demonstrated ability to take initiative and work independently with minimal supervision.
- Excellent organizational and time management skills with the ability to manage multiple tasks effectively.
- Strong analytical and problem-solving skills
- High attention to detail and accuracy in document preparation and data handling.
- Ability to handle confidential information with discretion and professionalism.
- Ability to occasionally lift up to 35 pounds and perform general office physical tasks (e.g., bending, kneeling).
- Demonstrates commitment to deliver outstanding service - both with internal and external customers
- Takes ownership to personally resolve customer problems (or find someone who can)
- Listens well, asks clarifying questions, and checks for agreement with customers
- Committed to following up with customers in all instances in a timely manner
- Strong sense of accountability - ensures that you will do what you say that you are going to do
- Creates a personal connection with customers - smiles, warm greetings, acts friendly and respectful
Vacancy posted 1 day ago
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