Administrative Coordinator

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization, serving as an integral partner in managing recruiting activities and building strong candidate relationships. This role often provides candidates with their first impression of the organization, requiring exceptional communication skills, strong organizational abilities, and the flexibility to shift priorities quickly. It is an excellent opportunity for someone who wants to broaden their experience and contribute to building a high-performing team of talented individuals.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring teams, including arranging travel for visiting candidates when needed.

• Update candidate records and job postings in recruiting and applicant tracking systems, and confirm new hires accurately and in a timely manner.

• Provide follow-up correspondence to candidates regarding their recruiting status via phone and email, ensuring a professional and positive candidate experience.

• Track recruiting activities and prepare weekly reports that clearly communicate candidate status and pipeline progress.

• Coordinate post-interview debrief meetings and distribute debrief materials to interviewers and stakeholders.

• Identify opportunities to improve the candidate experience and increase scheduling efficiency across the recruiting process.

• Assist with the coordination and execution of other recruiting activities and administrative support tasks as needed.

Essential Skills

• At least 1 year of experience in coordination or administration

• Proficiency with Microsoft Word, Excel, and PowerPoint.

• Bachelor’s degree required.

• Experience using applicant tracking systems (ATS) for candidate and job management.

• Demonstrated ability to schedule interviews, phone screens, and appointments in a high-volume environment.

• Experience providing administrative support in a recruiting, hiring, or customer service setting.

Additional Skills & Qualifications

• Strong customer focus with a commitment to delivering an excellent candidate experience.

• Exceptional attention to detail and organizational skills, with the ability to manage multiple tasks and deadlines.

• Strong oral and written communication skills for interacting with candidates, hiring teams, and internal stakeholders.

• Ability to work effectively in a fast-paced, quickly changing environment.

• Experience in administrative assistant or recruiting coordinator roles, including scheduling and general administrative support in customer service or roles requiring frequent interaction with internal and external clients.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Aug 11, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.