Administrative Assistant - Recruiting Coordinator

Job Description

Job Description

Job Title: Recruiting Coordinator

Job Description

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization, serving as an integral partner in managing recruiting activities and building strong candidate relationships. This role provides candidates with their first impression of the organization, requiring exceptional organization, communication, and customer service skills. The position offers an excellent opportunity to broaden recruiting experience and contribute to building a high-performing organization of talented individuals.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring managers.
• Arrange travel logistics for visiting candidates when needed.
• Update candidate records and job postings in applicant tracking and recruiting systems.
• Confirm new hires and ensure accurate and timely documentation in recruiting systems.
• Provide follow-up correspondence to candidates regarding their recruiting status via phone and email.
• Track recruiting activities and prepare weekly reports on candidate status and pipeline progress.
• Coordinate post-interview debrief meetings and distribute debrief materials to stakeholders.
• Identify opportunities to improve the candidate experience and increase scheduling efficiency.
• Assist with the coordination and execution of other recruiting activities as needed.
• Deliver high-quality administrative support to recruiters and hiring teams, including managing calendars, scheduling appointments, and maintaining organized records.

Essential Skills

• At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience using applicant tracking systems (ATS) or similar recruiting systems.
• Demonstrated ability to schedule and coordinate interviews, meetings, and appointments.
• Background in administrative support or administrative assistant responsibilities.
• Experience providing customer service to internal and external stakeholders.
• Bachelor’s degree.

Additional Skills & Qualifications

• Strong customer focus with a commitment to delivering a positive candidate experience.
• Excellent attention to detail and strong organizational skills.
• Strong oral and written communication skills.
• Ability to work effectively in a fast-paced, quickly changing environment.
• Ability to manage multiple tasks and shift priorities at a moment’s notice.
• Comfort working with internal and external clients and candidates across different levels of the organization.

Work Environment

This role operates within a fast-paced recruiting organization that emphasizes collaboration, responsiveness, and high-quality candidate interactions. The position involves frequent use of Microsoft Word, Excel, PowerPoint, and applicant tracking or recruiting systems to manage candidate data, schedules, and reports. During the contract period, the team is open to a hybrid arrangement that includes working three days onsite in Seattle, with the remaining time potentially remote, depending on team needs and policies. The environment values flexibility, adaptability, and professionalism, with regular interaction with recruiters, hiring managers, and candidates throughout the recruitment process.

This is a Contract position based out of Seattle, WA.

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Seattle,WA.

This position is anticipated to close on Aug 7, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.