Administrative Assistant - Turnaround Support

Administrative Assistant – Turnaround Support

Location: 2735 Farm to Market Road 1006 Orange TX 77630 (Onsite)

Pay: $18/hour on W2

Initial Schedule: Monday–Thursday, four 10-hour shifts

Turnaround Schedule: Expected to transition to 12-hour shifts, 13 days on / 1 day off

Duration: Project-based assignment; turnaround activity anticipated around February–March

Position Overview

We are seeking a dependable and organized Administrative Assistant to support a team during turnaround preparation and execution at a Dow facility. This role will provide day-to-day administrative and clerical support, coordinate meetings and visitors, prepare reports, maintain documentation, assist with travel and expense reporting, and help ensure smooth office operations.

The ideal candidate is proactive, detail-oriented, comfortable working in a fast-paced environment, and able to adapt to changing priorities and extended work schedules during turnaround execution.

Key Responsibilities

• Provide administrative and clerical support to employees, team members, and leadership.
• Schedule meetings, manage calendars, reserve conference rooms, and coordinate meeting logistics, refreshments, supplies, and visitor access.
• Receive, screen, and direct incoming calls, visitors, mail, and information requests.
• Prepare reports, collect data, scan documents, and maintain accurate records in accordance with established procedures.
• Assist with travel arrangements, including researching flights, hotels, and rental cars.
• Collect receipts and prepare expense reports for review and approval.
• Maintain office supply inventory, order supplies, and track related expenses.
• Provide basic troubleshooting for office equipment and routine software issues.
• Use Microsoft Office applications and other business systems to complete administrative tasks efficiently.
• Communicate task status, anticipate team needs, and complete assignments accurately within established deadlines.
• Follow site safety procedures and demonstrate a commitment to workplace safety.

Qualifications

• Previous experience in administrative support, office coordination, clerical support, or a similar role.
• Working knowledge of Microsoft Office applications, particularly Outlook, Excel, and Word.
• Strong organizational, communication, multitasking, and time-management skills.
• Attention to detail and the ability to maintain accurate documentation.
• Ability to work independently under general supervision, follow instructions, and ask clarifying questions when needed.
• Proactive approach to problem-solving and willingness to support changing team priorities.
• Commitment to workplace safety and compliance with site procedures.

Preferred Qualifications

• Experience with SAP and/or SharePoint.
• Experience supporting industrial, manufacturing, construction, maintenance, or turnaround operations.
• Familiarity with meeting coordination, travel arrangements, expense reporting, and office supply management.

Important Schedule Requirements

The position will initially follow a Monday–Thursday schedule consisting of four 10-hour shifts. During turnaround execution, the schedule is expected to transition to 12-hour shifts, with 13 consecutive working days followed by one day off.

Candidates must be comfortable with this schedule change and the demands of a fast-paced turnaround environment.

How to Apply

Interested candidates with strong administrative skills, attention to detail, and schedule flexibility are encouraged to apply. Please include an updated resume highlighting relevant administrative experience, Microsoft Office proficiency, and any SAP or SharePoint experience.

OpTech/GTECH are Equal Opportunity Employers (EOE), all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Applying for this role is acknowledgement that automated systems and AI-assisted technologies may be used in recruiting operations.