Coordinator, Studio Billing & Finance - Hollywood, 90028

Coordinator, Studio Billing & Finance - Hollywood, 90028, United States of America

The Studio Admin Coordinator is a vital link between studio operations and accountingdepartments, ensuring that all client sessions and services are accurately invoiced and properlytracked. The ideal candidate is detail-oriented, highly organized, and comfortable working in afast-paced creative environment where accuracy and timeliness are essential.

How You'll Create:

• Generate and issue client invoices based on studio bookings, engineering time,equipment rentals, and other billable services
• Track and manage outstanding balances; follow up on overdue payments in aprofessional and timely manner
• Collect and reconcile payment records
• Acquire and apply appropriate SAP codes and Purchase Orders to internal cost centers, aswell as utilizing appropriate billing methods for external clientele
• Work closely with the studios administrative and production teams to verify session logs,purchase orders, and rate card consistency
• Maintain organized digital and physical billing files for auditing and historical reference
• Assist with month-end and year-end closing processes, including reporting on receivablesand revenue summaries
• Support other finance-related administrative tasks as needed, such as vendor setup,purchase requisitions, and expense documentation
• Actively manage COIs, vendor agreements, cartage, and other pertinent client documents

Bring Your Vibe:

• Bachelors degree in Accounting, Business Administration, 2+ years of experience in acreative or entertainment industry setting; equivalent experience will be considered
• Familiarity with studio operations, production schedules, or media workflows preferred
• Strong working knowledge of SAP coding and appropriate studio accounting software(QuickBooks, Studio Suite, Airtable, Microsoft Excel etc.)
• High attention to detail and ability to meet deadlines in a fast-paced, deadline-drivenenvironment
• Excellent communication and organization skills, with the ability to interact professionallywith clients ranging from independent musicians to major label executives
• Passion for music, innovation, and the evolving landscape of audio production technology