Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

People Operations Associate

Hudson Guild

Job Description

Job Description

Salary: 45K

POSITION OVERVIEW: The People Operations Associate supports the daily operations of Hudson Guilds People Operations Department. Reporting to the People Operations Manager, this role is responsible for managing aspects of the hiring and onboarding processes, maintaining employee records, and assisting with the overall administration of PO systems and compliance procedures. The ideal candidate is highly organized, detail-oriented, and capable of working both independently and collaboratively across departments.

REQUIRED QUALIFICATIONS

  • Bachelors degree in Human Resource Management, Industrial/Organizational Psychology, Business, or a related field
  • At least one (1) year of administrative and/or customer service experience
  • Strong organizational and multitasking abilities, with keen attention to detail
  • Excellent communication and interpersonal skills
  • Familiarity with HRIS platforms (e.g., BambooHR), applicant tracking systems, and Google Workspace a plus

KEY RESPONSIBILITIES:

Recruitment & Hiring

  • Coordinate all steps of the hiring process in alignment with Hudson Guilds recruitment procedures
  • Maintain and update the applicant tracking system (ATS); review applications, screen candidates, schedule interviews, and send offer letters
  • Coordinate interview logistics, including scheduling, greeting candidates, and preparing interview rooms
  • Conduct reference checks and respond to hiring status inquiries
  • Ensure completion of pre-hire documentation and clearance procedures (e.g., SEL, NSOPW, SCR clearances)

Onboarding & Offboarding

  • Facilitate onboarding tasks such as setting up accounts, sending welcome communications, and coordinating hardware/software access for new hires
  • Support offboarding tasks, including the collection of equipment, termination of accounts, and temporary access delegation for managers
  • Provide new staff with technical assistance during their first 30 days, including support with Google Workspace, YaRooms, and Zoom

Employee Records & HRIS Management

  • Maintain up-to-date and audit-ready personnel files, ensuring all required documentation is complete and filed appropriately
  • Upload, organize, and update employee records and dates in the HRIS (BambooHR)
  • Prepare files and documentation for audits and internal compliance reviews

Employee Support & Communication

  • Respond to employee questions and requests in a timely and professional manner
  • Maintain confidentiality and protect sensitive HR data and employee records
  • Assist in the development and delivery of staff trainings (e.g., guides, tutorials, walkthroughs) for internal tools and platforms

Departmental Support & Development

  • Participate in HR and agency-wide meetings, trainings, and seminars
  • Support the planning and execution of HR-led events such as staff orientations, recognition events, and professional development workshops
  • Contribute to agency initiatives by supporting data collection and participating in Continuous Quality Improvement (CQI) processes
  • Promote and participate in Hudson Guilds community-building activities and events

Other Duties

  • Perform additional administrative or HR-related tasks as assigned by the HR Coordinator or department leadership

WORKING CONDITIONS:Typical office environment that require frequent sitting, standing, walking, talking, hearing & reaching. Occasional stooping, crouching, and kneeling. The role requires the use of standard office equipment, including computers, phones, and copiers.

PHYSICAL REQUIREMENTS:Occasionally lift and/or move up to 25 pounds. Frequently read printed materials and computer screens. Frequently operate a computer keyboard, mouse, & other office equipment.

EXPECTED HOURS/TYPICAL SHIFT: Monday to Friday, 9AM- 5PM with occasional evening or early morning hours for special events

As a full time employee at Hudson Guild, you will be eligible for:

  • 24 Vacation Days
  • 1 Floating Holiday
  • 12 Sick Days
  • Medical, Dental and Vision Insurance
  • 403b Plan

The Hudson Guild is an Equal Opportunity Employer.

Vacancy posted 24 days ago
Similar jobs that could be interesting for youBased on the People Operations Associate in New York, NY vacancy
  • $95k - $115k

     ...People Operations Associate We're looking for a People Operations Associate to support the day-to-day operational backbone of Norm's People function, with a focus on pre-boarding, compliance, and process infrastructure. As a member of the People & Talent team, you'll... 
    Suggested
    For contractors
    Work at office
    Flexible hours
    3 days per week

    Norm AI

    New York, NY
    1 day ago
  • $110k - $130k

     ...People Operations Associate About TriEdge Investments TriEdge Investments is a family office and technology company based in New York. We make concentrated investments in a few companies. We also incubate technology companies to solve the problems our investment... 
    Suggested
    Contract work
    Work experience placement
    Internship
    Work at office
    Local area
    Remote work

    TriEdge Investments

    New York, NY
    3 days ago
  • $85k - $120k

     ...on what matters to them most.   We operate with urgency, intensity, and ambition. The...  ...defining company, and we’re looking for people who want to do the most meaningful work...  ...'re looking for: A People Operations Associate to serve as a founding member of Nitra’s... 
    Suggested
    Full time
    Work at office
    Work from home

    nitra

    New York, NY
    8 days ago
  •  ...a strategic leader focused on teaching and growth. This is an ideal early-career HR role where you will learn onboarding, employee relations, recruitment, compensation support, HR operations, and special projects while helping drive business success. #J-18808-Ljbffr... 
    Suggested

    Acrotech Biopharma inc.

    New York, NY
    3 days ago
  • $31 - $38 per hour

     ...People Operations Coordinator Location: Remote Job ID: 162 Openings: 1 Summary The People Operations Coordinator is responsible for executing...  ...experience Other duties as assigned Minimum Qualifications Associate’s or Bachelor’s degree, required (concentration in Human... 
    Suggested
    Hourly pay
    Work at office
    Remote work
    Flexible hours

    LSL Inc

    New York, NY
    1 day ago
  • $71.5k - $90k

     ...family-owned company focused on veterinary care. Current Associates will need to apply through the internal career site. Please...  ...education, training and budget. Job Purpose/Overview The People Operations Specialist supports the continual improvement of P&O systems... 
    Temporary work
    Local area
    Remote work
    Home office
    Flexible hours

    Antech Diagnostics

    New York, NY
    1 day ago
  • $90k - $130k

     ...Today, Iterative Health is headquartered in Cambridge, Massachusetts, and New York City with 250+ employees worldwide. The Senior People Operations Specialist at Iterantive Health is a critical individual contributor responsible for helping scale and optimize the... 
    Temporary work
    Work at office
    Worldwide
    2 days per week

    Iterative Health

    New York, NY
    2 days ago
  • $100k - $130k

     ...talk. About this Role You will join as a founding member of Fay’s People Team, reporting to our People leader and taking care of the...  ...Faybies thrive. You'll work across the company to keep people operations running smoothly, answer employee questions, and help build the... 
    Work at office
    Remote work
    Shift work

    Fay

    New York, NY
    1 day ago
  • A leading global consulting firm is looking for a Human Capital Coordinator, responsible for supporting the employee lifecycle including employee relations, departures, and performance management. Candidates should have a relevant degree and up to 3 years of experience...
    Work at office
    Flexible hours

    Charles River Associates

    New York, NY
    1 day ago
  •  ...Palantir builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and... 

    The Resume Database

    New York, NY
    1 day ago
  • $65k - $75k

     ...Overview Our client is a prestigious global law firm with headquarters in NYC. They are seeking a process-oriented People Operations Specialist with top-notch HRIS skills to join the team. The position is hybrid and based 2 out of 5 days per week at their Midtown, Manhattan... 
    Work at office
    Local area
    2 days per week

    Gainor Staffing

    New York, NY
    5 days ago
  • $24 - $29 per hour

     ...it's here, and we need builders, innovators, and problem solvers to help us create it. Who you are Metropolis is seeking a People Operations Coordinator to join our team. In this role, you will focus on managing employee data, supporting new hire onboarding and... 
    Hourly pay
    Temporary work
    Work at office
    Local area

    Metropolis

    New York, NY
    17 days ago
  • Senior Analyst, Compensation & People Operations About the Role We are seeking a highly analytical and detail-oriented Senior Analyst, Compensation & People Operations to join our People team in New York City. This role will serve as a key contributor across compensation... 
    Work at office
    Local area
    Remote work

    Frazer Jones

    New York, NY
    2 days ago
  • $67.5k - $80k

    Application Deadline: 5 June 2026 Department: People Operations Location: New York, New York Compensation: $67,500 - $80,000 / year Description We’re looking for a People Operations Specialist to support recruiting, onboarding, and core People Ops processes as we continue... 
    Internship
    Remote work
    3 days per week

    Nashville Public Radio

    New York, NY
    1 day ago
  • Fay is seeking an experienced People Operations professional to join their team in San Francisco. This role involves ensuring seamless employee experiences, managing HR operations, and building processes in a fast-growing environment. As a founding member, you'll support... 

    Fay

    New York, NY
    2 days ago
  •  ...professionals who are excited to learn, contribute, and help build a high-performing organization. About the Role Law&Crime is seeking a People Operations Specialist to join our growing team and help support the employee experience across the organization. This role offers a... 
    Work at office
    2 days per week
    1 day per week

    Law & Crime

    New York, NY
    5 days ago
  •  ...consistency in the capabilities and features we deliver. As a Product Associate on the Tokenization team in Connected Commerce, you will have a...  ...provided during the hiring process.  We recognize that our people are our strength and the diverse talents they bring to our... 

    J.P. Morgan

    New York, NY
    13 days ago
  •  ...across diverse products and interpreting operations data for growth opportunities. Unleash...  ...As a Senior Product Portfolio Operations Associate in the Chief Analytics Office, you are a...  ...hiring process.  We recognize that our people are our strength and the diverse talents... 
    Work at office

    J.P. Morgan

    New York, NY
    8 days ago
  • $201.9k - $263k

     ...earning more than 20 honors from Fortune, Great Place to Work, and PEOPLE since 2021. In 2025 alone, we ranked top 5 among medium...  ...and New York, and top 50 nationwide. As Senior Director, People Operations , you will lead and scale the systems, programs, and operational... 
    Local area
    Flexible hours

    VIGIL

    New York, NY
    22 hours ago
  •  ...Legora People Program Manager Legora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside...  ...lets legal professionals move faster, think more clearly, and operate with sharper precision. By analyzing thousands of documents in... 

    Legora

    New York, NY
    4 days ago
  • $70k - $80k

     ...shuttle, and emerging autonomous vehicle operations. Trusted by many Fortune 500 companies,...  ...About the Role Title: Revenue Operations Associate Reports to: Director of Revenue...  ...Benefits & Perks at CharterUP We believe great people can live anywhere—and they deserve great... 
    Temporary work
    Local area
    Remote work

    CharterUP

    New York, NY
    3 days ago
  •  ...Operations Associate The Columbia Center on Sustainable Investment (CCSI) is seeking an Operations Associate to provide mid-level cross-cutting operational support to the Center's management and research teams, with particular emphasis on supporting the Director and the... 
    Interim role
    Local area
    Flexible hours

    Columbia University

    New York, NY
    4 days ago
  •  ...Pharmosol Operations Associate Pharmosol's AI Pharmacy Assistant automates routine tasks and conversations, enabling pharmacy teams to dedicate more time to deliver exceptional patient care. We're building pharmacy-specific Agentic AI systems that deeply understand... 
    Work experience placement
    Internship
    Live in

    Pharmesol

    New York, NY
    13 days ago
  • $10k

     ...stakes, data-dense, and unforgiving. We hire people with high agency and high urgency. We...  ...year – far in excess of businesses operating without Ramp. We believe every ambitious...  ...Role We’re hiring a Recruiting Operations Associate to run the operational engine behind GTM... 
    Full time
    Contract work
    Work at office
    Home office
    Relocation package
    Flexible hours

    RAMP

    New York, NY
    5 days ago
  • $60k - $120k

     ...is backed by top-tier institutions like Founders Fund, Kraken Ventures, SALT, Amber Group, and more. Position Overview Join N1 as Operations Lead to shape the future of crypto by leading key company internal operations, external initiatives, and special projects. You... 
    Full time
    Work experience placement

    N1

    New York, NY
    5 days ago
  •  ...professionals’ lives easier through powerful automation, integrated tools, and exceptional customer service. JOB DESCRIPTION As an Operations Associate, you’ll be reporting to the Operations team lead and will work closely with the CEO and other members of the leadership team... 

    Alt Legal - IP Management Software

    New York, NY
    4 days ago
  • $100k - $125k

     ...personalization redefining the way brands and people connect. We’re the only marketing...  ...in revenue for our customers. Strategy & Operations is a high impact, high visibility team whose...  ...landscape. As a Strategy & Operations Associate you will deliver business critical... 
    Full time
    Temporary work
    Work experience placement

    Attentive

    New York, NY
    4 days ago
  •  ...Responsibilities Provide operational support to meet increasing business demand. Build new processes and improve existing workflows to...  ...professionalism. Qualifications High school diploma required; Associate’s or Bachelor’s degree preferred. 2–4 years of experience in operations... 
    Permanent employment
    Part time
    Work at office
    Remote work

    Hireframe

    New York, NY
    4 days ago
  • $17 per hour

     ...Operations Associate Sephora Midtown, 112 W 34th St Base pay starts at $17/hr. #TransparentPay #TransparentSalaries #NYCJobs #SalaryTransparency...  ...30,000 worldwide. Whether you're passionate about product, people, numbers, words, code, or strategy, we have a place for you.... 
    Work experience placement
    Worldwide
    Flexible hours
    Shift work

    BANDANA

    New York, NY
    4 days ago
  •  ...Operations Associate Sparx is the Risk Operating System (RiskOS) for value-based care, backed by Thrive Capital and Drive Capital. We are already working with over 25% of Accountable Care Organizations in MSSP, REACH, and KCC. Collectively, our customers provide care... 

    Sparx

    New York, NY
    4 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to People Operations Associate. Be the first to apply!