Executive Assistant

Executive Assistant

We are looking for someone who:

• Thrives on turning strategy into action and can confidently lead firm-wide initiatives from planning through execution.
• Builds strong relationships across all levels of the organization and serves as a trusted advisor to leadership and staff.
• Enjoys creating structure, providing processes, and driving accountability while maintaining a people-first approach.
• Communicates with clarity, professionalism, and influence, serving as a central connector across teams, locations, and leadership groups.

Job Description: We are seeking a highly organized, proactive Executive Assistant to provide strategic administrative support to firm leadership. This role serves as a trusted partner to the Chief Executive Officer (CEO) by coordinating priorities, managing communications, tracking key initiatives, and ensuring important projects continue moving forward.

The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced environment where priorities shift and no two days are exactly alike. This individual excels at anticipating needs, solving problems before they arise, and creating organization out of complexity.

While this position does not directly manage firm operations, it plays a critical role in supporting the leaders who do. Success in this role requires exceptional discretion, strong communication skills, sound judgment, and the ability to coordinate across multiple teams and stakeholders. As the firm grows, this position has the potential to evolve, creating opportunities for increased responsibility, professional development, and long-term career growth.

Examples of the duties:

Executive Support for CEO

• Manage complex calendars and schedules for firm leadership
• Coordinate meetings, agendas, materials, and follow-up activities
• Arrange travel, events, and logistics for partner and leadership meetings
• Screen and prioritize communications

Strategic Project Coordination

• Track action items, deadlines, and key firm initiatives
• Follow up with stakeholders to ensure timely completion of commitments
• Assist with cross-functional projects and special initiatives as directed by CEO
• Create reports, presentations, and meeting materials
• As opportunities arise, collaborate with leadership and staff to assist with process improvements projects and implementation.

Partner & Board Support

• Coordinate Partner Board meetings and leadership retreats
• Prepare agendas, minutes, and supporting documentation
• Maintain records and organizational documentation
• Ensure action items are documented and communicated

Communication & Relationship Management

• Serve as a central point of coordination between leadership and staff
• Draft internal communications on behalf of firm leadership
• Help ensure consistency and timeliness of organizational messaging
• Build positive working relationships across all office locations
• Facilities and vendor management, including coordination of efforts and organization of contracts and other related documentation.

Event & Community Coordination

• Coordinate internal meetings, retreats, and leadership events
• Support community engagement and firm-sponsored initiatives
• Assist with business development events and relationship-building activities

Qualifications & Characteristics

• Bachelor's degree in Administration, Management, Communications, or a related field preferred
• 2+ years of experience supporting senior leaders, executives, business owners, or leadership teams
• Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills, including drafting professional correspondence and presentations.
• Proven ability to handle confidential and sensitive information with discretion and professionalism.
• Strong attention to detail and follow-through, with a track record of keeping projects and commitments on track.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to use Microsoft CoPilot and other AI and automation tools to analyze efficiency improvement opportunities.
• Ability to anticipate needs, solve problems independently, and exercise sound judgment.
• Ability to travel between office locations as needed.

Other things we think you should know about the position

• Location – on-site in our Willmar, MN headquarters
• Hours are normally Monday – Friday, 8:00 a.m. – 5:00 p.m. CST

Who We Are At Christianson, we're more than just your local accounting and consulting firm. We're dedicated to getting to know our clients on a deeper level so that we can not only serve their needs today, but also anticipate future needs and design custom solutions to ensure their success. We create clients for life. Christianson, PLLP, a locally and nationally respected CPA and consulting firm, provides traditional services such as accounting services, auditing, tax, and estate planning to large and small clients across a variety of industries, from agribusiness and manufacturing to biofuels and health care. Here's why we think you should work here! With our varied client base, Christianson provides a challenging and fast-paced work environment with a wide range of opportunities for our employees. There is boundless potential for advancement and further education. We're proud to be a community-oriented firm and we value staff who understand the importance of giving back to the communities we serve and live in. We are professional, we work hard, but we also like to have fun. We enjoy time together in and out of work with planned socials, contests, and other events. We Want to See You Succeed Our firm's purpose is to Help People Succeed, whether it be our client, our co-workers, or our communities. At Christianson, we take a special interest in pursuing people who have the capacity and desire to help people succeed. At Christianson, the fuel that drives our best work is collaboration. We're not just about careers – we're about opportunities for well-rounded individuals. We strive to give each employee room to grow, as a professional and as a person.

Our experience, expertise, and skills are enriched by the varied landscape of people on our teams and in our communities. We're dedicated to ensuring everyone at Christianson feels that they belong, that their ideas will be heard and respected, and that their unique perspective is appreciated and honored. Keeping our teammates involved and supported isn't a one-time act – it's an ongoing commitment!

Some of the ways we empower our staff include continuing education opportunities; internal councils and committees to drive our wellness, engagement, and DEI efforts; and our annual onsite all-staff retreat we call "Camp Christianson". Perks of working at Christianson

• Personal Time Off
• Holidays
• Flexible Schedule to help with Work/Life Balance
• Health care coverage
• Dental
• Aflac
• Life, Disability, and AD & D Insurance
• 401(k) savings plan
• Continuing education support, including the cost of training and annual licensing
• CPA exam support
• Employee and Business Development referral programs

Disclaimer: This job description reflects the assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. We are an equal-opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

In addition to competitive salaries, we take pride in offering a comprehensive range of benefits designed to support our team members. These benefits go beyond financial compensation, reflecting our commitment to our employees' well-being, balance, and personal growth. Some additional benefits include: 401(k) contributions, Health & Wellness support, Flexibility, Professional Development, and Seasonal Time-off. Salary range: $55,000 - $65,000.