Administrative Assistant

Job Title: Admin Assistant

Location: Las Vegas, NV 89118

Shift: 7:00 AM - 4:00 PM

Employment Type: 6 Months Contract on W2

Summary: You will be responsible for booking and schedule all State required testing with AIA’s (Approved Inspection Agency) and company customers.

Responsibilities:

• Tracking NOV’s (notice of violations) on spreadsheets
• Communication with customers on progress of NOV’s
• Utilizes the State database (TCE) to keep our records current
• Assists with scheduling NOV repairs with mechanics and superintendent
• Assist with payroll entry
• Acts as backup for Service Coordinator
• Attends and participates in weekly operation/repair meetings
• Works with consultants by providing reports as needed
• Performs other duties as assigned

Qualifications:

• Requires at least 3 years relevant work experience Knowledge of standard office practices and procedures.
• Skill in using computer and standard application software (Office 365) Outlook, Word, Excel.
• Skill in using Smart sheets
• Skill in using common office machinery and equipment.
• Ability to communicate effectively, both orally and in writing.
• Ability to follow written and oral instructions.
• Ability to establish and maintain effective working relationships with those contacted in the course of work.

Education Preferred:

• High school diploma or equivalent preferred.