Accounts Payable Specialist

At Stonebrook Exterior, our reputation is built on an unwavering commitment to excellence in safety, productivity, and workmanship. Based in Lincoln, Nebraska, with offices in Omaha Nebraska, Denver Colorado, North Venice Florida, and Panama City Florida, we specialize in whole building envelope solutions for commercial and residential clients. Our innovative management team is highly proficient, safety-oriented, and cost-efficient, dedicated to meeting your goals and objectives. Safety is our top priority, ingrained in our company culture through a comprehensive program that sets high standards and communicates expectations daily. 

Widely acknowledged for our vast capabilities and ability to complete complex projects, Stonebrook Exterior is the preferred choice for large general contractors and private clients. We offer unparalleled value and service, adapting to our clients’ needs and expectations with flexibility and dedication. Our team ensures the highest standards of quality and efficiency, guaranteeing the success of every project we undertake.? 

Stonebrook Exterior is seeking a full-time Accounts Payable Specialist responsible for accurate and timely invoice processing, vendor and subcontractor compliance, payment processing, and maintenance of accounts payable records. In the construction industry, this includes handling subcontractor payments, lien waivers, and compliance with project-specific billing requirements. 

Essential Job Functions  

• Onboard new vendors and subcontractors, including collection and maintenance of W-9s, insurance certificates, and other required documentation.
• Process, code, route, and maintain invoices in TimberScan and Sage Intacct.
• Ensure invoices are coded accurately to the appropriate general ledger account, project, cost code, location, and other applicable dimensions.
• Review and apply appropriate sales and use tax treatment to vendor invoices.
• Prepare and support weekly payment processing, including checks, ACH, EFT, and other electronic payments.
• Post and record vendor payments accurately in Sage Intacct.
• Monitor automatic and recurring withdrawals from company bank accounts and ensure corresponding invoices or accounting entries are recorded.
• Review and reconcile vendor statements and research discrepancies.
• Monitor the accounts payable email inbox and respond to vendor inquiries in a timely and professional manner.
• Respond to vendor phone calls and resolve payment, invoice, and account questions.
• Maintain a schedule of recurring invoices and ensure expected invoices are received and processed each month.
• Assist with monthly, quarterly, and annual sales and use tax reporting and filings across multiple states.
• Review AP aging and assist with resolving aged or outstanding items.
• Support month-end close activities, including AP reconciliations and cutoff procedures.
• Identify opportunities to improve AP processes, controls, and efficiency.
• Perform other related duties and projects as assigned. 

Preferred Talents  

• Strong attention to detail and commitment to accuracy. 
• Strong organizational and time-management skills. 
• Ability to manage multiple priorities and meet recurring deadlines. 
• Ability to independently research and resolve invoices and vendor discrepancies. 
• Familiarity with construction billing practices, including AIA billing, lien waivers, and subcontractor compliance. 
• Experience with job costing and project-based accounting. 
• Knowledge of vendor compliance requirements, including W-9s, certificates of insurance, and lien waivers. 
• Strong communication skills and ability to work effectively with vendors, project teams, and internal departments. 

Qualifications  

• Associate's degree in accounting or related field preferred, or equivalent relevant experience 
• 2–4 years of accounts payable experience, preferably in construction or another project-based industry. 
• Experience with ERP or accounting systems required; Sage Intacct and TimberScan experience preferred. 
• Basic Excel skills, including formatting, filtering, sorting, and working with exported data. 
• Ability to learn and work effectively across multiple software systems. 

Stonebrook Exterior is an Equal Opportunity Employer, and an E-Verify Employer.