Accounts Receivables Coordinator

Accounts Receivable Coordinator

The Accounts Receivable Coordinator is responsible for managing all incoming revenue streams, ensuring accurate and timely recording of receivables, donor contributions, grant billing, and customer payments. This role supports the Finance team by maintaining detailed records, preparing reconciliations, and ensuring compliance with internal controls, nonprofit accounting standards, and organizational policies. Provide excellent customer service to partner agencies and internal teams regarding payment inquiries.

Compensation: $60,000 - $65,000

Position Responsibilities

• Record daily deposits, donations, customer payments, and program-related revenues.
• Reconcile and maintain accurate and up-to-date accounts receivable by sub-ledgers.
• Process recurring payments, ACH receipts, and credit card transactions.
• Prepare and issue invoices to partner agencies, customers, and grant funders. Track invoices, ensuring timely follow-up on outstanding balances.
• Maintain accurate donor and funding records in alignment with compliance standards.
• Reconcile with Philanthropy team to ensure accurate recording of restricted funding.
• Process and reconcile accounts receivables transactions, including donations, grants, and service payments.
• Track outstanding balances and monitor payment terms.
• Reconcile revenue accounts with the general ledger monthly.
• Assist with month-end close and revenue recognition tasks.
• Prepare and analyze aging reports and cash receipt summaries.
• Partner with Development to reconcile donor gifts between CRM and accounting system.
• Ensure proper documentation and audit trails for all receivable transactions.
• Provide support documentation for cash reporting.
• Assist with requested documentation with external auditors to support internal/external financial statement audits.
• Assist in system implementations and accounting integrations related to finance.
• Performs other related duties as assigned.

Position Qualifications

• Associate's degree in accounting, Finance, or related field required.
• A minimum of two to three years of experience in accounting and finance is required.
• Non-profit experience preferred but not required.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Knowledge of accrual accounting preferred but not required.
• Experience with donor CRM systems preferred.
• Strong attention to detail and accuracy.
• Understanding of and the ability to adhere to generally accepted accounting principles.
• Proficient with Microsoft Office Suite (MS Excel, MS office365)
• Experience with QuickBooks is required
• Ability to manage multiple tasks and deadlines in a fast-paced environment.

Physical Demands & Working Conditions

• Hours of Operation: Although organization hours are Monday-Friday, 8:00 a.m. 5:00 p.m., some after-hours work will be required occasionally to meet closing cycles.
• Environment: This position works in a typical office setting. There may be extended periods of sitting, standing, and/or bending; listening, talking, and/or visual concentration; writing and/or computer use.
• Travel: This position does not require travel, however, from time-to-time travel may be necessary for meetings, conferences, or special events.
• OSHA Standards: Lifting requirements are 15 pounds and when lifting loads heavier than 50 pounds, use two or more people to lift the load. The noise level in the work environment is usually moderate.

Feeding South Florida (FSF) is a member of the Feeding America network and the leading domestic hunger relief organization serving Palm Beach, Broward, Miami-Dade, and Monroe Counties. As one of the largest food banks in the Feeding America network, FSF is responsible for serving 25 percent of the state's food insecure population. A four-star rated organization by Charity Navigator, FSF is one of the most efficient nonprofits nationally; over 98 percent of all donations are put back into the community.

FSF values service above all else. We're looking for innovative and strategic thinkers who are committed to improving the lives of those around them. FSF "Friendly Food Bankers" embrace the enormity of our role in the community and know that serving others comes before any one individual. Friendly Food Bankers have compassion, dedication, act with integrity, and are committed to stewardship and inclusion. We provide full medical, dental, and vision insurance; 401K matching contribution, Paid Time Off (PTO); a diverse team that is representative of the community we serve; continuous learning opportunities; a high-performance culture that will help challenge and grow your skill set.