Data Coordinator

Data Coordinator

Reports To: Data Manager (Core or Inland Empire, based on assigned region) Status: Full-time; Non-Exempt Location: Hybrid Inland Empire: Riverside Office, with regular travel to program sites within the assigned region Hours of Operation: MondayFriday, 8:00 AM 5:00 PM (40 hours/week), with flexibility required during reporting cycles and program launches Hourly Range: Inland Empire: $22.00 $27.00 per hour (based on experience and qualifications)

Role Overview: The Data Coordinator ensures that participant, enrollment, and attendance data is accurate, complete, and maintained in required systems across an assigned area Core (LA + SGV) or Inland Empire (IE). Reporting to the regional Data Manager, the Coordinator monitors partner attendance systems, runs exception reports, follows up with site teams on missing or incorrect data, and supports records that underpin internal reporting, funder reporting, and audit readiness. Coordinators are the day-to-day connection between Woodcraft Rangers' central data team and program sites, and they play a critical role in ensuring data quality at the source.

Responsibilities:

• Ensure participant, enrollment, and attendance data is accurate, complete, and maintained in required systems (e.g., EZReports, Afterschool HQ, and assigned district SIS platforms).
• Monitor district partner attendance systems and follow up with sites on missing or incorrect data.
• Maintain records that support internal reporting, funder reporting (ASES, 21st CCLC/ASSETs, ELOP, foundation funders), and audit readiness.

Quality Control & Issue Resolution

• Run exception reports to identify data gaps, duplicate entries, incomplete rosters, or submission issues.
• Follow up with sites on corrections within established timelines.
• Escalate recurring or unresolved data issues to the Data Manager.

Site Support

• Support site teams with corrections, process reminders, and system use.
• Provide clear, patient guidance to site staff on attendance and enrollment workflows.
• Build trusted working relationships with assigned site staff and program leads.

Compliance & Data Privacy

• Handle participant and family data in compliance with FERPA, district data sharing agreements, and applicable student data privacy laws.
• Maintain confidentiality of all participant records.

Qualifications / Skills: Required

• High school diploma or equivalent.
• 13 years of experience in a data entry, data coordination, administrative, or comparable role.
• Proficiency in Excel and Microsoft 365.
• Strong attention to detail and follow-through.
• Clear written and verbal communication skills.
• Comfort using and learning new database and reporting systems.
• Willingness to learn and apply FERPA and student data privacy requirements.
• Valid California driver's license and reliable transportation for regional site travel.

Preferred

• Associate's or Bachelor's degree.
• Experience with expanded learning data systems (EZReports, Afterschool HQ) and/or district SIS platforms (Aeries, Synergy, Infinite Campus).
• Prior experience in a youth-serving nonprofit, school, or expanded learning program.
• Bilingual (English/Spanish).

Physical Demands: In compliance with the Americans with Disabilities Act (ADA), the following physical demands may be essential for the effective performance of this position. Reasonable accommodation will be considered to enable individuals with disabilities to perform these essential functions:

• Prolonged periods of sitting at a desk and working on a computer.
• Regular use of hands for various tasks, such as operating a computer and handling objects, is essential.
• The ability to travel regularly across the Greater Los Angeles, San Gabriel Valley, and Inland Empire areas, using either a car or public transportation, is necessary on a weekly basis.
• Frequent standing and walking during site visits.
• Must be able to occasionally lift/move up to 25 pounds.
• Reasonable accommodation is available for individuals with disabilities.

Work Environment: We are committed to fostering an inclusive work environment and will actively consider reasonable accommodations to enable individuals to effectively perform their roles. This position operates in environments typical of the following key aspects:

• Regular exposure to computer monitors during work.
• The typical noise level of a standard work environment.
• Stable internet access is required for effective work-from-home performance.
• Hybrid schedule with in-office days at the assigned office location and remote work days; specific cadence determined by supervisor.

Woodcraft Rangers provides equal employment opportunities to all qualified applicants without discrimination with regard to race, religious belief, color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breastfeeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, transitioning status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.