Legal Administrative Assistant

Job Description

Company Description The Concept Law Group, P.A. is a full-service intellectual property law firm supporting clients across patent, trademark, and copyright matters. The firm provides end-to-end services, from filing applications to enforcing clients’ rights and defending against third-party claims. Located next to I-95 off Cypress Creek Blvd. in Fort Lauderdale, FL, the office offers convenient access and easy parking. The attorneys and staff emphasize responsiveness and clear communication, fostering a supportive environment for both clients and team members.

Role Description The Legal Administrative Assistant is a full-time, on-site role based in Fort Lauderdale, FL. This position supports attorneys and legal staff with daily administrative tasks, including preparing and formatting legal documents, organizing case files, scheduling appointments, and maintaining calendars and deadlines. The role includes managing phone calls and email correspondence, assisting with client intake and follow-up, and updating internal databases and document management systems. The Legal Administrative Assistant also coordinates office logistics, handles photocopying, scanning, and mailing, and helps ensure that all filing and documentation are accurate, timely, and compliant with firm procedures.

Qualifications

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• Experience in legal document preparation, including drafting, formatting, and proofreading legal forms, correspondence, and filings.
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• Strong communication skills for interacting with clients, attorneys, and external parties in a professional and courteous manner.
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• Administrative assistance and organizational skills to manage calendars, files, records, and office workflows efficiently.
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• Proficiency with office software (e.g., Microsoft Office, document management systems) and basic data entry skills.
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• Ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.
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• Prior experience in a law firm or legal office is preferred; intellectual property experience is a plus.
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• High school diploma or equivalent required; additional education in legal studies, paralegal, or related fields is beneficial.
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