Accounts Payable Specialist II

Job Description

Job Description

At New England Life Care (NELC), you'll join a mission-driven organization where your work helps make a meaningful difference in the lives of patients across New England. As the region's only non-profit home infusion provider, NELC serves more than 70 hospital systems throughout Maine, New Hampshire, and Massachusetts. Founded by local hospitals, NELC was created to ensure patients have access to a provider that reflects their commitment to excellence in patient care, quality, and service.

Our employees are at the heart of everything we do. At NELC, we are committed to fostering a diverse, inclusive, and authentic workplace where every employee is heard, valued, and supported. If you're excited about this opportunity but don't meet every qualification listed in the job description, we still encourage you to apply—you may be the person we're looking for.

New England Life Care currently has an opening for an experienced Accounts Payable Specialist II.  This is a hybrid role with a traditional Monday – Friday schedule. The normal working hours are from 8:00am until 5:00pm, with a one-hour lunch break. 

Job Summary:

The person in this position is responsible for the accurate verification and processing of all invoices on a timely basis.

Benefits: 

• Health insurance
• Dental insurance
• Vision insurance
• Generous employer-matched 403b savings program
• Company paid: Life insurance, Short- and long-term disability insurance
• Paid time off
• And much more!

Primary Responsibilities:

• Develops and maintains a system for receipt and organization of invoices / vendor statements. Reconciles vendor statements, researching any discrepancies. 
• Routinely checks vendor files for payment of any invoices listed outstanding and communicates with managers and / or vendors regarding old invoices to verify unpaid, lost or billed invoices.
• Verifies invoices for quantity, unit price, extensions, discounts, and matches invoices to purchase orders and receiving documentation, when applicable.
• Routes copies of miscellaneous invoices to appropriate manager for verifications of receipt and approval of payment. Works closely with invoice approvers to ensure each invoice is properly coded
• At month end, review for pending approval/not received invoices, calculate accrual entry, and reconcile AP subledger reports to general ledger, and support month-end close activities, as needed.
• Prepares weekly payment run selecting invoices for payment based on age of invoices and funds available in accounting software to import into online banking portal for CFO to approve.
• Daily management of Positive Pay exceptions and ACH monitoring activities.
• Processes employee expense documentation for reimbursement and overall corporate credit card management every week.
• Participates in yearend processes; 1099 form generation and submission to all vendors and appropriate governmental agencies; and ensuring that all invoice information for current year has been entered into database, as well as external audit requests, as assigned.
• Oversite of vendor Masterfile data. Courteously accepts calls from vendors / employees requesting status of payment ensuring that follow-up is completed in a timely manner.
• Train managers, as needed, on utilizing the applicable AP automation software. 
• Support with other accounting department-related functions as needed.
• Assist in implementation and optimization of AP automation tools and workflow solutions.

Qualifications & Skills That Contribute to Success

• High School graduate required. Degree within an Accounting background is preferred.
• 2- 4+ years accounts payable experience preferred.
• Working knowledge of federal / state fraud and abuse laws.
• Working knowledge of HIPAA Privacy and Security regulations preferred
• Excellent customer service skills.
• Excellent communications (verbal and written) skills. 
• Excellent organizational skills.
• Basic accounting transactions / analysis skills.
• Demonstrated ability to identify, research and solve problems.
• Ability to work independently as well as part of a team.
• Computer skills need to be excellent and broad based and include Microsoft Office (Word, Excel, PowerPoint, Access and Outlook).
• Experience with Sage, AP automation software, and Corporate Card/Expense Management

EOE