Finance Administrative Coordinator

The Finance Administrative Coordinator supports the Executive Pastor by facilitating and overseeing all day-to-day financial processes. This role ensures the smooth management of accounts payable, accounts receivable, and donor record systems. The Finance Administrative Coordinator assists ministry leaders in understanding and managing their budgets, supports the use of financial tools like Divvy, and acts as a key liaison with Chaney & Associates, who provide external accounting and CFO services.

Job Responsibilities

Financial Operations & Facilitation

• Oversee and input all accounts payable and receivable processes.
• Manage donor record systems and ensure accurate tracking of contributions.
• Coordinate with Chaney & Associates for financial reporting, accounting, and CFO services
• Work with our CFO Chaney and Associates
• Weekly reports and measurable documents are produced with accuracy and excellence.
• Provide the Team Directors and their departments the necessary material for their budget proposals and participate in the annual budget team meeting.
• Count Offerings and Make weekly deposits
• Conduct bi-monthly audits of the Core Functions (four primary groupings of our departments) in conjunction with the Executive Leader’s bi-monthly reports.
• Create and maintain a savings of at least three months of expenses.

Budget Facilitation

• Assist ministry leaders in understanding and managing departmental budgets.
• Facilitate the annual budgeting process by guiding leaders through the process and ensuring accuracy.
• Provide support and clarity on budget adjustments throughout the year in partnership with the Executive Pastor.
• Maintain communication with the Mission’s Department and our Vision Builders who make a faith commitment.
• Use Accelerate (debt reduction ministry) and build a team to expedite the payment of our debt.

Financial Reporting, Payroll & Donor Management

• Ensure accurate and timely financial reports in collaboration with Chaney & Associates.
• Provide clear reports to the Executive Pastor and ministry leaders.
• Maintain donor contribution records, ensuring proper allocation and reporting
• Assist with payroll processing and ensure accuracy.
• Coordinate compensation, benefits, and payroll-related inputs.
• Maintain and manage all financial platforms, including Divvy.
• Oversee staff budgets within Divvy, manage card issuance, and ensure system integrity.
• Facilitate proper use of budgeting, reporting, and expense tools, while providing ongoing support and management of these systems.
• Promote a strong culture of stewardship and responsibility.
• Ensure all financial policies are consistently followed.
• Collaborate with Chaney & Associates to ensure external accounting align with internal needs.

Cultivate and Steward a Culture of Generosity

• Maintain communication with the Mission’s Department and our Vision Builders who make a faith commitment.
• Provide quarterly updates to all givers with stories of life change.
• Mine people’s stories and find creative ways to celebrate with the congregation (working with the MarCom team).
• Per/person giving increases and we meet our measurable’s goal.
• Use Accelerate (debt reduction ministry) and build a team to expedite the payment of our debt.
• Lead, manage and hold accountable the Dream Team (volunteers).

Qualifications:

Required

• 3–5 years of experience in finance administration, accounting support, or related operations (or equivalent experience).
• Hands‑on experience managing accounts payable and accounts receivable, including invoice processing, and reconciliations.
• Proficiency with accounting and donor systems; able to maintain accurate donor records and track contributions with attention to detail.
• Strong reporting skills, including producing accurate weekly financial reports and maintaining measurable documentation (Excel/Google Sheets required).
• Experience coordinating with external accounting/CFO partners and communicating clearly with internal leaders on financial needs and timelines.
• High integrity and strong cash‑handling practices, including counting funds, preparing deposits, and following consistent internal controls.

Preferred

• Experience supporting annual budgeting processes, including gathering department inputs and preparing materials for budget meetings.
• Experience conducting periodic audits or internal reviews of department financial activity and documenting findings and follow‑ups.
• Experience in nonprofit, faith‑based, or donor‑funded environments, including contribution tracking and reporting.
• Proficiency with platforms such as Planning Center, Xero, ApprovalMax and Divvy.
• Medical, dental, and vision plan
• Vacation pay, volunteer time away, birthday leave, mental health leave, holiday pay
• Inspiring and supportive work environment