Vendor Management Analyst

Vendor Management Analyst

Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business? Since its inception in 1957, Invited has operated with the central purpose of building relationships and enriching the lives of our members, guests and more than 17,000 employees. We are the largest owner and operator of private clubs nationwide, with 130+ country clubs, city clubs, and athletic clubs. Our Clubs offer first-class amenities, including championship golf courses, modern workspaces, handcrafted cuisine, resort-style pools, state-of-the-art racquet facilities, fitness centers, and much more. Come be a part of this incredible and inclusive team at Invited!

Job Summary:

The Vendor Management Analyst is responsible for the governance, accuracy, integrity, compliance, and analytical reporting of supplier data within the ERP environment. This role supports the organization through effective vendor master management, data analysis, internal control compliance, and process optimization to ensure suppliers are properly established and maintained in alignment with company policies and audit requirements.

This position plays a key role in mitigating fraud risk, preventing duplicate or erroneous payments, improving supplier onboarding efficiency, and enhancing the overall supplier experience through strong vendor governance, reporting visibility, and critical analysis of vendor data and processes.

The ideal candidate demonstrates strong analytical and problem-solving skills, exercises sound judgment when evaluating vendor-related risks, and proactively identifies opportunities to improve operational efficiency, controls, and data quality.

Day-to-Day:

Vendor Setup & Maintenance

• Create and maintain vendor profiles in the ERP system (such as Oracle Fusion, Microsoft Dynamics, or similar platforms)
• Review, analyze, and validate vendor onboarding documentation including W-9s, banking documentation, tax forms, and supplier registration details
• Maintain and update existing vendor records including:
  • Banking information
  • Remittance addresses
  • Payment methods (ACH, check, wire, virtual card)
  • Tax classifications
  • Contact information
  • Currency and payment terms
• Evaluate vendor change requests for completeness, accuracy, and potential risk exposure
• Ensure all vendor additions and modifications comply with internal approval workflows and control requirements
• Research and resolve vendor setup discrepancies, data conflicts, and payment-related issues tied to vendor master records

Compliance & Risk Management

• Analyze vendor data and supporting documentation to identify potential fraud risks, duplicate suppliers, or unauthorized changes
• Validate banking information and supporting documentation to reduce payment fraud exposure
• Support segregation of duties and internal control compliance related to vendor maintenance processes
• Monitor vendor master data for duplicate vendors, inactive suppliers, and data inconsistencies
• Support periodic vendor audits, vendor master clean-up initiatives, and compliance reviews
• Ensure accurate tax classifications and support 1099 reporting compliance requirements
• Maintain compliance with company policies, SOX controls, and audit standards, and regulatory requirements

Analytics & Reporting

• Develop, prepare, and maintain vendor master reporting, dashboards, and data analysis to support operational and leadership decision-making
• Analyze trends and key metrics including:
  • Vendor setup volume
  • Turnaround times
  • ACH enrollment percentages
  • Duplicate vendor trends
  • Inactive supplier activity
  • Payment method adoption
• Support month-end, quarter-end, and year-end reporting activities related to vendor management and supplier compliance
• Identify process gaps, operational risks, and data quality concerns through reporting and analytical review
• Assist with audit requests by compiling supporting documentation, validating data, and responding to inquiries
• Partner with leadership to improve visibility into vendor performance, payment methods, and supplier onboarding efficiency
• Utilize reporting and analytical tools such as Excel, Power BI, and ERP reporting solutions to support process improvements and operational visibility
• Provide insights and recommendations to improve vendor onboarding efficiency, controls, and supplier data governance

Cross-Functional Support

• Partner with Accounts Payable, Procurement, Treasury, Legal, and business stakeholders to support vendor-related initiatives and issue resolution
• Respond to vendor setup inquiries, payment method questions, and supplier maintenance requests
• Support supplier payment transition initiatives including ACH and virtual card enrollment campaigns.
• Assist with escheatment reviews, stale-dated check processes, and supplier outreach efforts as needed
• Collaborate with stakeholders to resolve payment delays or operational issues resulting from vendor master discrepancies

Process Improvement

• Identify opportunities to improve vendor onboarding workflows, operational efficiency, data governance, and user experience
• Support automation initiatives, workflow enhancements, and vendor portal improvements
• Assist in developing and maintaining standard operating procedures, training materials, and process documentation.

Participate in continuous improvement initiatives focused on strengthening controls, reducing manual effort, and improving reporting visibility

About You:

Required

• 3+ years of experience in Vendor Master, Accounts Payable, Procurement Support, Shared Services, or related operational finance functions
• Strong understanding of vendor onboarding, supplier maintenance, AP controls, and data governance practices
• Experience working within ERP systems such as Oracle Fusion, SAP, NetSuite, or Microsoft Dynamics
• Strong analytical, problem-solving, and critical thinking skills
• High attention to detail with the ability to identify discrepancies, trends, and potential risks
• Strong written and verbal communication skills
• Ability to manage high-volume requests while maintaining accuracy and compliance standards
• Proficiency in Microsoft Excel and reporting analysis

Preferred

• Experience reviewing ACH and banking documentation for payment setup and validation
• Knowledge of 1099 reporting requirements and supplier tax classifications
• Experience supporting SOX compliance and audit requests
• Exposure to AP automation platforms such as AvidXchange, Medius, Coupa, or similar solutions
• Experience with Power BI or other dashboard/reporting tools
• Shared Services and/or multi-entity environment experience
• Experience supporting supplier portal administration or vendor enablement initiatives

Invited is an Equal Employment Opportunity Employer

The job posting outlines the general requirements for this position and is not a comprehensive list of duties, responsibilities, or requirements. Additional duties not mentioned here may be assigned as needed to ensure the smooth operation of the Club.