Estate Manager

wWe are seeking an experienced, highly organized, and service-driven Estate Manager to oversee the operation, maintenance, and long-term management of two luxury private residences located in New Jersey and Palm Beach, Florida. This executive-level position is responsible for operating the estates with the discipline, accountability, and operational excellence of a best-in-class property management organization while delivering the personalized service expected of a luxury private residence. The Estate Manager partners closely with the Family Office, including the Executive Assistant and Family Comptroller, while leading all operational aspects of the estates .Philosophy of the Ro leThe purpose of this position is to protect the homeowner's interests while creating an estate operation built on proactive planning, sound business judgment, exceptional service, and continuous improvement. Success is measured by anticipating needs, building systems, holding vendors accountable, and consistently delivering exceptional result s.Core Responsibilit ons· Provide complete operational oversight of both luxury residenc es.· Maintain each property in a continual state of readiness and exceptional presentati on.· Conduct routine property inspections and proactively address maintenance, safety, and quality concer ns.· Develop systems and operating procedures that improve organization, efficiency, and accountabili ment· Develop detailed scopes of work and obtain multiple competitive quotations whenever practi cal.· Perform contractor due diligence including licensing, insurance, references, and qualificati ons.· Review and negotiate contracts to protect the homeowner's intere sts.· Hold contractors accountable for workmanship, communication, schedule, cleanliness, and qual ity.· Manage project documentation, inspections, punch lists, and close-out requireme nts.Financial Planning & Budget Coordin ation· Collaborate with the Family Office to prepare annual operating budgets and capital expenditure p lans.· Forecast maintenance and capital improvement requirem ents.· Review invoices for accuracy and contractual compliance before recommending pay ment.· Coordinate approvals with the Family Office to maintain proper financial cont rols.· Monitor expenditures against approved bud gets.Capital Pr ojects· Lead maintenance, renovation, and capital improvement projects from planning through compl etion.· Coordinate architects, designers, engineers, consultants, and contra ctors.· Ensure projects are completed on time, within budget, and to exceptional stan dards.Preventative Main tenance· Develop annual preventative maintenance sch edules.· Maintain equipment histories, warranties, and replacement plans.· Implement proactive maintenance programs to eliminate deferred maint enance.Planning & Operational Systems· Develop annual operating calendars, staff schedules, preventative maintenance schedules, inspection schedules, and seasonal preparatio n plans.· Track project status, vendor performance, and long-term asset p eadership· Maintain residences, grounds, vehicles, garages, storage areas, and equipment to luxury s tandards.· Develop staff schedules, inspect completed work, and establish accoun mprovement· Continuously improve organization, efficiency, communication, contractor performance, and the overall ownership e xperience.Qual lifications· Minimum of 10 years of progressively responsible experience managing luxury estates, high-end residential portfolios, luxury hospitality operations, commercial property management, or comparable executive-level operations.· Demonstrated experience managing multimillion-dollar residential properties and capital improvemen t projects.· Strong knowledge of residential construction, building systems, preventative maintenance, contract administration, and vendor management.· Exceptional leadership, organizational, communication, and project managem ent skills.· High level of integrity, discretion, professionalism, and soun d judgment.· Ability to travel regular ly between New Jersey and Palm Beac h, Florida. h, Compensation &a mp; BenefitsCompensation will be competitive and commensurate with the successful candidate's experience, qualifications, and demonstrated track record managing luxury estates and complex residential operations. We are seeking candidates with a minimum of 10 years of relevant executive-level experience, with preference given to those who have managed multiple luxury residences, significant capital projects, and sophisticated vendor and contractor r elationships. A comprehensive compensation package, including salary, performance incentives, benefits, paid time off, and other employment provisions, will be discussed with qualified candidates during the inte s. Our StandardWe are seeking an Estate Manager who operates with an ownership mentality. The successful candidate will build systems that replace reaction ... #J-18808-Ljbffr