Human Resources Director

Job Title: Director of Human Resources

Type: Direct Hire

Industry: Government Contracting

Pay: $120k

Location: Manassas, VA 4-5 days/ week in office

Hours: 9-5 pm ET

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Job Description:

The Director of Human Resources is responsible for leading all administrative functions with a strong emphasis on recruitment, HR, compliance with applicable regulations, employee accommodations, benefits and insurance management, and other administrative services. This position plays a critical role in promoting a positive work environment for a workforce that includes a large percentage of employees with limited or no English language skills. The Director will lead efforts to support employee development, improve organizational efficiency, and ensure all administrative functions are aligned with the organization’s goals and compliance requirements.

Key Responsibilities:

Recruitment and Talent Acquisition:

• Develop and implement recruitment strategies that attract a qualified workforce, with particular attention to:
• Executives and senior managers; and
• candidates with limited or no English proficiency
• Coordinate with supervisors to ensure job descriptions are complete and accurate, and qualifications are specified
• Lead the recruitment process, including job postings, candidate sourcing, interviews, and onboarding for all levels of staff
• Collaborate with community organizations, educational institutions, and employment agencies to reach diverse talent pools
• Implement recruitment best practices to ensure an inclusive hiring process
• Draft offer letters to selected candidates and obtain approvals of cognizant supervisor and EVP/CFO before issuance
• Obtain Form I-9 for all new hires to verify the identity and employment eligibility of a new employees via the e-Verify system offered by the Department of Homeland Security and the Social Security Administration, ensuring that they are legally authorized to work
• Ensure equal treatment of all applicants

Human Resources & Employee Relations:

• Oversee all HR functions, including performance management and reviews, coordinate with supervisors on problematic employees, employee relations, compensation, and training
• Maintain job description database
• Maintain Employee Handbook and ensure compliance with its policies
• Handle H1-B applications as required including coordination with immigration attorneys
• Track when employee performance reviews are due, alert supervisors and ensure they are completed in a timely manner
• Implement and manage systems for accommodating employees with limited or no English skills, including translation services on occasion
• Foster a supportive work environment that promotes employee engagement, satisfaction, and retention
• Address employee concerns, mediate disputes, and resolve conflicts in a fair and timely manner
• In coordination with applicable supervisor and EVP/CFO, draft warning letters to employees when appropriate
• Maintain positive employee relations, providing guidance on policies, procedures, and workplace expectations

Benefits and Insurance Administration:

• Manage the design, implementation, and administration of employee benefits programs, including health (including COBRA), dental, life, and disability insurance plans, and HSA and FSA plans
• Administer and manage our 401K & Profit Sharing Plan including its Roth provisions and serve as principal point of contact with plan auditors
• Ensure all benefits are competitive, cost-effective, and aligned with employee needs
• Support employee inquiries as to their vacation and sick leave balances, and other paid time off available to them
• Provide education and support to employees regarding benefits, and ensure the translation of benefits information when necessary

Administrative Leadership:

• Supervise administrative staff, including receptionist, ensuring that administrative functions run smoothly
• Ensure the office environment supports productivity and meets the needs of all employees, including those requiring accommodations due to language barriers
• Control office and cubicle assignments
• Control work in office (WIO) vs. work from home (WFH) schedules for all administrative personnel
• Oversee scheduling, correspondence and the implementation of administrative processes
• Coordinate with Facilities Manager when appropriate and particularly with regard to common areas; e.g., conference rooms, the main lobby, restrooms and galleys
• Provide leadership to ensure efficient and effective administrative support across the organization

Compliance and Reporting:

• Ensure compliance with all labor laws, benefits regulations, and insurance requirements, including DOL, ACA, ERISA, FMLA, ADA, and OSHA
• Ensure compliance with SBA regulations when applicable to Federal contracts
• Oversee AA and EEO reporting and ensure compliance with applicable federal, state, and local laws
• Develop and implement policies and practices that support AA and EEO goals
• Oversee the preparation and submission of HR-related reports, including AA and EEO compliance reports, as well as benefits and insurance records
• Maintain accurate records related to employee data, benefits, and insurance programs in compliance with legal standards

Employee Experience and Engagement:

• Develop and implement programs that enhance employee engagement, satisfaction, and retention, including for non-English speaking employees
• Organize employee wellness programs, workshops, and training sessions that support employee needs
• Promote a workplace culture that ensures all employees feel supported and valued
• Foster an environment in which all employees feel comfortable as people perform better when they are comfortable in all respects

Leadership & Strategic Planning:

• Collaborate with senior leadership to develop and execute HR strategies aligned with the company’s mission and goals
• Advise and support leadership on employee-related issues, workforce planning, and organizational design
• Evaluate HR processes and recommend improvements to enhance organizational effectiveness

Requirements:

• Supervisory experience
• At least 8 years of human resources experience

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.