Dean's Office Program Coordinator, School of Law

Dean's Office Program Coordinator, School of Law

Work Arrangement: On-Site Location: Durham, NC, US, 27710 Personnel Area: UNIVERSITY

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Be You. Be Bold. Choose Duke.

Dean's Office Program Coordinator

Dean's Office / Faculty Administration Duke University School of Law

Be You. At Duke University School of Law, we value professionalism, collaboration, and attention to detail. As the Program Coordinator, you will provide high-level administrative and operational support to the Office of the Dean and Faculty Administration. This role is ideal for someone who applies sound judgment, strong organizational skills, and discretion when managing complex, non-routine work. Because the position regularly involves sensitive and confidential matters, professionalism and careful attention to detail are essential. You will serve as a trusted resource to faculty, staff, and senior leadership while supporting faculty processes and the daily operations of the Dean's Office.

Be Bold. In this role, you will contribute directly to faculty administration, academic operations, and strategic initiatives across the Law School. You will apply prior experience and independent judgment to coordinate materials, manage timelines, support leadership, and recommend improvements to administrative workflows.

What You'll Do

Faculty Administration

• Assist with adjunct faculty onboarding processes each semester.
• In support of the Assistant Dean for Faculty Administration, coordinate and prepare complex materials, reports, and documentation for faculty committees.
• Assist with research and contribute to data analysis supporting faculty-related initiatives and decision-making.
• Support and track the administrative components of the faculty reappointment process, including materials and communications.
• Draft and coordinate correspondence with the Provost's Office related to faculty matters.
• Maintain and update faculty profiles on the Law School website.
• Update and manage faculty listservs and the faculty resource manual.
• Recommend improvements to administrative workflows and assist with implementation.
• Apply and interpret office policies and procedures in carrying out faculty administration processes.

Operations & Administrative Support

• Coordinate faculty meetings on behalf of the Assistant Dean, including scheduling, agenda preparation, and distribution of materials.
• Compile and submit information for inclusion in the University Bulletin.
• Gather and organize data and statistics for reports submitted to accreditation agencies.
• Track project timelines and deadlines and notify leadership of upcoming deliverables.
• Provide administrative support for special projects led by Dean's Office leadership, including the Associate Dean for Academic Affairs and the Vice Dean.

Committees & Events

• Coordinate logistics, materials, and communications for faculty committees, in support of the Assistant Dean and committee leadership.
• Manage administrative coordination of the Law School's named lectures.
• Collaborate with the Faculty Events Coordinator on Dean's Office events.

General Office Support

• Provide backup support for front office operations, including answering telephones and greeting visitors.
• Provide backup administrative assistance to the Assistant to the Dean to ensure continuity of operations.
• Serve as a resource to faculty, staff, and visitors regarding Dean's Office activities.
• Perform other related duties as assigned.

What You'll Bring

This role calls for a combination of education, experience, and professional skills that support effective program coordination in an academic environment. Education & Experience Analytical, communication, and organizational skills generally acquired through completion of a bachelor's degree program. One year of experience in program administration or work involving academic, instructional, or counseling activities, sufficient to plan, coordinate, and implement a variety of program activities and events. An equivalent combination of relevant education and/or experience will be considered.

Skills & Abilities Proficiency in word processing, spreadsheets, PowerPoint, and database management tools. Excellent written and verbal communication skills. Ability to interact effectively with faculty, staff, and university leadership. Strong organizational skills and attention to detail. Ability to work both independently and collaboratively. Strong problem-solving skills and sound judgment. Demonstrated ability to manage multiple priorities and consistently follow through on tasks.

Choose Duke. Duke University School of Law is a nationally recognized institution known for academic excellence, rigorous scholarship, and a collaborative community. Working in the Dean's Office places you at the center of faculty governance, academic operations, and initiatives that shape the Law School's mission. Duke offers a collaborative work environment, opportunities for professional growth, and the chance to support work that has a lasting impact on legal education.

Ready to Make a Difference? Apply now and help support the faculty, leadership, and academic mission of Duke University School of Law.