Advancement Services Coordinator

Job Description

Job Description

Founded in 1961, Sandy Spring Friends School is a progressive, coed, academically-rigorous day school serving students from age three through 12th grade. The campus is located on 140 acres in the historic Sandy Spring area of Montgomery County, Maryland, and the School is approved by the Maryland State Board of Education and accredited by the Association of Independent Maryland Schools.

Our school’s culture, rooted in the idea that collaboration engenders achievement, can be traced to our Quaker heritage and abiding belief in the Quaker values of simplicity, equality, integrity, stewardship of the environment, and peaceful resolution of conflict.

Position Summary: Sandy Spring Friends School (SSFS) seeks a highly organized, detail-oriented Advancement Services Coordinator to support the operational foundation of the School’s fundraising and engagement programs. This position is responsible for gift processing, database management, financial reconciliation, reporting and analysis, stewardship operations, prospect research, regulatory compliance, and data integrity. The Advancement Services Coordinator works with colleagues in Advancement, the Business Office, Technology, Admissions, and other departments to ensure that constituent and philanthropic records are accurate, secure, timely, and useful. The coordinator also supports annual reporting—including DASL reporting—and helps create efficient systems that strengthen donor relationships and inform data-driven decision-making. The successful candidate will combine strong technical and analytical skills with a service-oriented approach to donors and colleagues. Significant experience using Veracross and GiveCampus is strongly preferred.

Essential Responsibilities:

Gift Administration

• Process and record charitable gifts, pledges, grants, event revenue, and other philanthropic contributions, ensuring accuracy, compliance, and timely donor acknowledgments.

• Maintain gift records, monitor outstanding pledges and recurring gifts, and support donor stewardship.

Database Management

• Serve as the primary administrator of the Advancement database (Veracross), ensuring data integrity through audits, standards, imports/exports, and constituent record management.

• Develop efficient workflows and collaborate with departments to maintain accurate and secure constituent information.

Financial Reporting & Compliance

• Reconcile fundraising revenue with the Business Office, prepare gift and financial reports, and maintain accurate audit documentation.

• Ensure compliance with School policies, donor restrictions, IRS regulations, and fundraising best practices.

Reporting & Analytics

• Create reports, dashboards, and analyses to support fundraising, campaign management, donor engagement, and institutional decision-making.

• Coordinate DASL and other required reporting and benchmarking activities.

Donor Stewardship & Advancement Support

• Support donor recognition, stewardship communications, and prospect research to strengthen donor engagement and fundraising efforts.

• Provide data support for fundraising appeals, events, and portfolio management.

Office & Team Support

• Respond to donor inquiries, support Advancement staff with training and administrative projects, and collaborate across the School to advance fundraising goals.

• Perform other duties as assigned consistent with the responsibilities of the position.

Qualifications

• Bachelor's degree or an equivalent combination of education and experience, with at least two years of experience in advancement services, development operations, database administration, nonprofit finance, or a related field.
  

• Proficiency with relational databases, reporting tools, spreadsheets, and data management practices, with strong analytical skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

• Excellent written, interpersonal, problem-solving, and communication skills, with demonstrated discretion in handling confidential financial, donor, and constituent information and the ability to collaborate effectively across departments.

• Strongly preferred: Significant experience with Veracross, DASL Advancement reporting or comparable institutional surveys, and knowledge of CASE reporting standards, IRS charitable giving requirements, and fundraising data best practices.

Summary of Benefits:

Salary: $60,000 - $65,000 yearly

At SSFS, we offer a competitive benefits package designed to support your health, well-being, and professional growth. Our benefits include:

• Comprehensive Insurance: Medical, dental, and vision coverage to keep you and your family healthy.

• Disability & Life Insurance: Short-term and long-term disability coverage, along with life insurance for peace of mind at no cost to employees.

• Retirement Savings: 403(B) plan with employer contributions to help you save for the future.

• Paid Time Off: Generous paid time off, including holidays and parental leave.

• Employee Assistance: Access to our Employee Assistance Program (EAP) for personal and professional support.

• Tuition: Financial aid available to children of SSFS employees.

• Childcare Discounts: Discounted After Care and Summer Camp programs for employees' children.

• Convenience Perks: Free parking, free lunch, and access to our library and gym facilities.

• Professional Development: Opportunities for growth through tuition reimbursement, wellness programs, and ongoing professional development initiatives.

• Campus Amenities: Work in a beautiful, historic campus with walking paths. We are a smoke-free, environmentally conscious community.

Physical Requirements: The ability to navigate stairs as part of daily routines; mobility around a large campus with uneven pavement; bending and squatting as required to participate in activities; sitting and standing for long periods of time during the school day; lifting/carrying boxes up to 25 pounds; and the ability to maneuver as necessary within a regular classroom and office setting.

Commitment to Diversity: Sandy Spring Friends School does not discriminate on the basis of race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity, or a person's status as a qualified candidate with a disability in administration of its educational program, admission policies, financial aid program, staff hiring, and other school-administered programs.