Senior Manager, Professional Education - Annual Meeting

Senior Manager, Professional Education – Annual Meeting Senior Manager, Professional Education – Annual Meeting The American Academy of Otolaryngology–Head and Neck Surgery (AAO-HSN) is seeking a Senior Manager, Professional Education – Annual Meeting to manage the Scientific Education Program for the Annual Meeting. This encompasses a wide range of dynamic learning formats during a four-day event that unites the otolaryngology community for education, networking, and collaboration. The Senior Manager is a member of the Professional Education & Digital Learning team and reports to the Senior Director, Professional Education & Digital Learning. This is a hybrid role, in-person in Alexandria, VA, 3 days a week. Key Responsibilities Provide comprehensive support to the AAO-HNSF Coordinator, Annual Meeting Program Committee (AMPC), and committee members throughout a year-long process, ensuring the successful planning and execution of the scientific education program. Oversee all aspects of the abstract submission process through the AAO-HNS Call for Science (November through January), AMPC review (February-April), presenter notifications (May), communications leading up to the meeting (June-September), and post-event reporting (post-meeting). Manage all speaker correspondence, including invitations, confirmations, requirements, reimbursements, and honoraria, in compliance with Accreditation Council for Continuing Medical Education (ACCME) guidelines and AAO-HNSF policies. Collaborate with the Communications and Marketing teams to ensure timely and accurate dissemination of information for AAO-HNSF’s website, e-blasts, OTO Journal (Annual Meeting Supplement), and other channels. Manage the submission and administration of industry grant support for educational sessions, coordinate with internal and external stakeholders to meet logistical and post-event reporting requirements. Oversee all aspects of the poster session, including presentation coordination, top abstract selection, and on-site poster operations. Work with the Meetings team to assign session rooms, prepare signage, secure audiovisual equipment, and coordinate audience response tools by assigned deadlines. ACCME Compliance: Ensure all Continuing Medical Education (CME) activities related to the Annual Meeting adhere to ACCME and Maintenance of Certification (MOC) requirements. Maintain speaker management files in proper order to facilitate the Digital Learning team’s curation of Annual Meeting Webcasts for the AAO-HNSF learning management system. Collaborate with the IT team to ensure seamless integration of web-based technologies. Manage all components of program evaluations and generate reports. Required Qualifications Bachelor’s degree in a related field, or equivalent experience. 8+ years in professional education, continuing medical education (CME), or a nonprofit association environment. Detail-oriented with exceptional organizational, critical thinking, and communication skills to ensure clear, accurate information and effective collaboration. Ability to manage multiple projects simultaneously, prioritize tasks, and meet competing deadlines. Proven ability to work effectively both independently and within a collaborative team environment. Proficiency in event technologies and strong computer skills in Microsoft Office Suite (Word, Excel, PowerPoint). Demonstrated excellence in customer service, problem-solving, and exercising sound judgment in dynamic situations. Ability to travel approximately 10%. Preferred Qualifications Experience with Cadmium and iMIS. Working Conditions This is a hybrid position, in-office Mondays, Tuesdays, and Wednesdays with the flexibility to telework on Thursdays and Fridays. Status Regular, full-time Exempt We are proud to offer an excellent benefits package offered to eligible employees including: 9% 403(b) contribution after the first year of service 5 weeks of paid time off (PTO) & 11 holidays Parking or public transportation allowance Long & short-term disability insurance Medical & dependent care flexible spending accounts Workplace flexibility including a hybrid work environment Professional development opportunities and tuition/certification reimbursement Equal Opportunity Statement The American Academy of Otolaryngology–Head and Neck Surgery is an Equal Opportunity Employer. Application Instructions Email your cover letter and resume to View email address on click.appcast.io. Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Education, Customer Service, and Management Industries Civic and Social Organizations, Medical Practices, and Non-profit Organizations Referrals increase your chances of interviewing at American Academy of Otolaryngology by 2x Inferred from the description for this job Medical insurance Vision insurance 401(k) Tuition assistance Get notified when a new job is posted. Sign in to set job alerts for “Professional Education Manager” roles. 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