Office Coordinator - Real Estate Agent
$65k - $75kFull-time
System One
Job Title: Office Coordinator - Real Estate Agent
Location: Toms River, NJ
Type: Direct Hire
Compensation: $65,000 - $75,000+ (based on experience) + team performance incentives (typically around 1K - 2K per month)
Work Model: Requires 100% onsite office work in Toms River, NJ (Remote work is not available)
Hours: Monday – Friday, 9:00 AM – 5:00 PM
Benefits: Medical insurance (paid at 50% of premiums) and approximately 15+ paid holidays + paid sick time.
Attire: Business professional, every day.
Office Coordinator - Real Estate Agent
Location: Toms River, NJ
Job Type: Full-Time
Experience Level: 1–3 Years Preferred
Industry Keywords: Real Estate Administration, Transaction Coordinator, Listing Coordinator, MLS, Brokerage Support
About the Role:
We are seeking a real estate administrative professional or office assistant with brokerage experience to support listing coordination and transaction management for a high-performing real estate team in Toms River, NJ.
This role is ideal for someone currently working in a real estate office who has experience with MLS listings, transaction coordination, and real estate office operations and is ready to take on more ownership of active deals.
You will play a key role in keeping listings accurate, organized, and moving smoothly from listing launch through closing across luxury residential and select commercial properties (typically under $3M).
Key Responsibilities:
- Coordinate real estate listings from pre-market through closing
- Enter, update, and maintain MLS listings and ensure accuracy across all platforms
- Support transaction coordination activities across multiple active deals
- Communicate with agents, buyers/sellers, attorneys, lenders, title companies, inspectors, and vendors
- Track real estate transaction timelines, deadlines, contingencies, and milestones
- Assist with scheduling showings, inspections, appraisals, and closings
- Organize and maintain digital transaction files and brokerage records
- Support listing marketing including photos, staging coordination, and property details
- Prepare CMAs, listing packages, and supporting client documentation
- Ensure compliance with brokerage procedures and real estate documentation standards
- Monitor deal progress and proactively follow up to keep transactions on track
- 1–3 years of experience in a real estate office, brokerage, or property management support role
- Hands-on experience with MLS systems and listing input/update processes required
- Experience supporting real estate transactions, listings, or agent teams preferred
- Strong understanding of real estate workflows (listing ? under contract ? closing)
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Ability to manage multiple listings and transactions simultaneously
- High attention to detail and accuracy with data entry and documentation
- Comfortable working in a fast-paced real estate brokerage environment
- Office Assistant (real estate) or Transaction Coordinator or Listing Coordinator experience or other related Real Estate office experience (title, loans, mortgages).
- Brokerage office or related real estate "team" support experience
- CRM system experience
- Exposure to luxury residential or commercial real estate transactions a huge plus!
- Experience coordinating with attorneys, lenders, and title companies
- Direct involvement in active real estate transactions from start to finish
- Exposure to luxury residential and commercial real estate deals
- Opportunity to work closely with top-producing real estate professionals
- Strong growth potential into Transaction Coordinator or Operations Manager roles
- Fast-paced, hands-on brokerage environment with real responsibility
This role is best suited for someone who is:
- Currently working in real estate administration or brokerage support
- Looking to grow beyond basic office assistant responsibilities
- Comfortable managing multiple real estate transactions at once
- Highly detail-oriented and deadline-driven
- Interested in both the marketing and operational side of real estate
#M1 Ref: #563-Joule Staffing
Vacancy posted 1 day ago
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