Accounts Payable Specialist

Job Description

Job Description

Job description:

Position Summary:
The Accounts Payable Specialist is responsible for the accurate and timely processing of all accounts payable functions within a manufacturing environment. This role requires strong SAP knowledge, attention to detail, and the ability to collaborate cross-functionally with Purchasing, Operations, and Accounting.

Key Responsibilities:
- Perform full-cycle accounts payable processing, including invoice entry, review, approval routing, and payment processing
- Execute 3-way matching between purchase orders, receiving documents, and vendor invoices
- Batch, code, and post invoices accurately in SAP
- Communicate effectively with Purchasing, Receiving, and other departments to resolve invoice discrepancies
- Reconcile vendor statements and investigate discrepancies
- Process and reconcile employee expense reports in accordance with company policies
- Ensure compliance with company policies, internal controls, and accounting standards
- Manage sales and use tax accruals and reporting
- Prepare and process 1099s, ensuring compliance with federal and state regulations
- Maintain accurate vendor records, including W-9s and payment terms
- Assist with month-end closing activities related to accounts payable
- Support internal and external audits by providing documentation and responding to audit inquiries
- Identify opportunities to improve AP processes and efficiency

Qualifications:
- Minimum of 3–5 years of Accounts Payable experience, preferably in a manufacturing environment
- Strong SAP experience required
- Proven experience with full-cycle accounts payable
- Hands-on experience with 3-way matching
- Experience with vendor reconciliations
- Sales and use tax experience required
- 1099 filing and compliance experience required
- Strong attention to detail with excellent organizational and time management skills
- Ability to handle high-volume transactions accurately and efficiently
- Strong written and verbal communication skills
- Ability to work independently and as part of a team

Preferred Skills:
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field
- Experience working in a multi-entity environment
- Knowledge of internal controls and audit requirements
- Advanced Excel skills

Work Environment:
- Office-based role within a manufacturing organization
- Interaction with multiple departments and external vendors

Work Location: In person