Front Office Administrative Assistant

Front Office Administrative AssistantThales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billions of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure.Thales is looking for a Front Office Administrative Assistant. The position is responsible for managing front office, facilities, and administrative operations while providing professional support and a well-organized workplace for employees, visitors, and executives.The ideal candidate is professional, highly organized, detail-oriented, responsive, and customer-service focused, with the ability to manage multiple priorities and support employees and executives effectively in a fast-paced environment.Key Areas of ResponsibilityVisitor and front desk managementOffice and meeting room coordinationMail and deliveriesInvoice and expense processingPurchase ordersExecutive travelMeeting and catering coordination, and general administrative supportAssisting the Chief of Staff with the coordination and execution of special projectsMinimum QualificationsAssociates degree; or equivalent work experience.1 to 3+ years of experience in an admin/receptionist role in a business environmentProficient in Microsoft Office applications including Outlook, Word, PowerPoint, Excel and SharePoint.Ability to work independently.Excellent organizations skills and attention to detail.Applicants must be legally authorized to work in the United States for any employer at the time of hire. This position is not eligible for visa sponsorship or for assuming sponsorship of an employment visa now or in the future.Preferred QualificationsPrevious experience using Oracle.Previous experience making travel arrangements.Experience working in a technology company.Special Position RequirementsSchedule: 8:00am to 5:00pm, Monday through Friday, 40 FTEPhysical Demands:Prolonged periods of working on a computer and sitting at a desk.Must be able to lift at least 20 pounds at a time.Thales champions inclusion and we believe diversity strengthens the fabric of our culture. Thales is an Equal Opportunity Employer, including disability/veterans.If you need an accommodation or assistance in order to apply for a position with Thales, please contact us at View email address on apply.j-vers.com reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between $44,572.00 - $83,973.00 USD Annual.Thales provides an extensive benefits program for all full-time employees working 30 or more hours per week and their eligible dependents, including the following:Elective Health, Dental, Vision, FSA/HSA, Voluntary Life and AD&D, Whole Group Life w/LTC, Critical Illness, Hospital Indemnity, Accident Insurance, Legal Plan, Identity Theft, and Pet InsuranceRetirement Savings Plan after 30 days of employment with a company contribution and a match, and with no vesting periodCompany paid holidays and Paid Time OffCompany provided Life Insurance, AD&D, Disability, Employee Assistance Plan, and Well-being Program