Recruiting Coordinator

GC AI Recruiting Coordination RoleThis is a high-impact, foundational recruiting coordination role focused on building exceptional candidate experiences while supporting a lean recruiting team building a fast-growing startup. You'll manage complex interview scheduling across multiple teams while helping to build scalable recruiting infrastructure as GC AI grows.You'll work closely with recruiters, hiring managers, and leadership to ensure interviews run smoothly and efficiently. In addition to coordinating a high volume of interviews, you'll help support recruiting events and build structured interviewer training programs that elevate the quality and consistency of our hiring process.This is a great opportunity for someone who enjoys operational excellence, thrives in fast-paced startup environments, and wants to play a foundational role in building world-class hiring systems as we scale.What You'll DoDrive recruiting and scheduling logistics end-to-end, with a focus on building scheduling automations and workflows in Ashby so recruiters can self-serve routine workUse AI tools to rethink how recruiting operations get done, identify manual or repetitive workflows, prototype AI-powered solutions, and turn them into scalable automations, tools, and processesRun live interview operations remotely: triage urgent reschedules, fix breakage in real time, keep candidates moving, and handle the unglamorous-but-critical RC duties when the day demands itOwn the candidate experience at every stage by building trust through clear communication, timely follow-through, and genuine care, bringing a human touch that makes each interaction feel personal, thoughtful, and respectful of candidates' timeCoordinate a high volume of complex interviews across multiple teams and rolesExperiment actively with new AI tools and capabilities, measuring what works and continuously improving how the recruiting team operatesTrack interview scheduling metrics and identify opportunities to improve coordination efficiencyBuild and administer interviewer training programs to improve interview quality and consistencyAssist with recruiting events, programs, and related touchpoints as neededWhat You've Done2-3+ years of recruiting coordination or recruiting operations experienceExpertise using and configuring AshbyExperience coordinating a high volume of complex interviews across multiple roles and teamsHands-on experience using AI tools in your day-to-day work, with examples of how you've used AI to automate workflows, improve processes, or increase your own efficiencyExperience working in a high-growth startup or fast-paced environmentExperience organizing or supporting recruiting eventsExceptional organizational and time management skills with strong attention to detailAbility to manage multiple competing priorities and stakeholders simultaneouslyStrong communication and relationship-building skillsA proactive, solutions-oriented mindset and a passion for creating great candidate experiencesNice to HaveExperience reviewing resumes and supporting candidate screeningExperience sourcing candidates using tools such as LinkedIn Recruiter or similar platformsExperience helping build recruiting operations processes at an early-stage companyExperience building, supporting, or administering interviewer training programsA Note On PaceWe're building something new in a once-in-a-generation shift in technology and the legal industry, so we move at a relentless pace. We expect urgency, ownership, and good judgment even when things aren't perfectly clear. If you need structure and consensus to do your best work, this isn't the right place for you. If you thrive in ambiguity and growth, work with intensity, and want real responsibility, keep reading. We're excited to meet you.How We Work TogetherGC AI is a distributed company with team members across North America, and soon Europe. We believe that because our business is AI, human connection matters more, not less. We invest in bringing people together through our hub model: regular coworking sessions, customer dinners, team and company offsites. If you're in a location without an office, expect up to 10% travel (and more for customer-facing roles).Team members in the San Francisco Bay Area and Provo, UT (within 50 miles of the office) work together on Tuesdays, Wednesdays, and Thursdays. As we grow, we plan to establish permanent offices in more hub cities, and we will look to our team members to help build that in-person culture. We currently hire across the United States and Canada.Equal Opportunity EmploymentGC AI is an equal opportunity employer that supports workplace diversity and does not discriminate on the basis of race, color, religion, gender identity/expression, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, physical or mental disability, or any other protected class. GC AI is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. #LI-GCAIFraud Notice to GC AI ApplicantsTo protect yourself against phishing and recruitment fraud, please note that GC AI only accepts job applications through our official careers page at and through sponsored jobs on LinkedIn. All legitimate communication from our team regarding job opportunities will come from a GC AI team member with a @ gc.ai or @ getgc.ai email address.GC AI will never:Refer you to external websites to applyConduct interviews over email, chat platforms, or messaging appsAsk you to provide payment or purchase equipmentRequest personal or financial information such as your mailing address, social security number, credit card numbers, or banking information during the application processExamples of fraudulent email addresses:View email address on click.appcast.io@gmail.comAny email address ending in @ gmail.com, @ yahoo.com, or other free email servicesIf you are contacted by someone claiming to be from GC AI via an unofficial channel or from a suspicious email address, please do not share any information. Mark the communication as "phishing" or "spam" and do not respond.