Construction Billing & AIA Billing Specialist

Job Description

Job Description

Construction Billing & AIA Billing Specialist

Location: Naples, FL
Job Type: Full-Time

Position Overview

We are seeking an experienced Construction Billing & AIA Billing Specialist to manage the billing process for construction projects from invoice preparation through payment collection. This position will work closely with contractors, project managers, subcontractors, and internal teams to ensure accurate, timely, and complete billing.

The ideal candidate is organized, detail-oriented, comfortable communicating with contractors, and understands the unique requirements of construction billing and AIA payment applications .

Key Responsibilities

• Prepare and submit AIA billing/payment applications and construction invoices
• Coordinate with contractors and project managers to gather required billing information and supporting documentation
• Follow up with contractors to ensure invoices are completed and submitted on time
• Review billing for accuracy, completeness, contract requirements, and proper documentation
• Track outstanding invoices and monitor accounts receivable
• Perform collections and payment follow-up on past-due accounts
• Communicate professionally with contractors and customers regarding billing questions, discrepancies, and payment status
• Maintain accurate billing records and documentation
• Track change orders, retainage, contract amounts, and approved work as applicable
• Assist with lien waivers, pay applications, and other construction-related billing documentation
• Work closely with project teams to resolve billing issues and prevent payment delays
• Maintain billing schedules and ensure deadlines are consistently met
• Provide updates on outstanding receivables and collection activity
• Assist with month-end billing and accounts receivable processes

Qualifications

• Previous experience with construction billing and/or AIA billing required
• Understanding of construction contracts, pay applications, retainage, and change orders
• Experience working directly with general contractors, subcontractors, or construction companies
• Strong collections and accounts receivable experience
• Excellent attention to detail and accuracy
• Strong organizational and time-management skills
• Professional communication and follow-up skills
• Ability to manage multiple projects and billing deadlines simultaneously
• Proficiency with Microsoft Office, particularly Excel
• Experience with construction accounting or ERP software is a plus

Ideal Candidate

The ideal candidate is someone who knows construction billing, isn't afraid to pick up the phone and follow up, and can keep invoices moving from preparation to payment . This person should be comfortable working independently while maintaining strong relationships with contractors and project teams.